Finance Officer
Mount St Mary's College & Barlborough Hall School
Location: Spinkhill, Derbyshire
Salary: Competitive, based on experience
Contract: Full-time | Permanent | Office-based
Closing Date: TBC
Finance Officer Outline:
This role is responsible for Accounts Payable at Mount St Mary's and supporting the Billings Officer to fulfill their duties in line with overall business objectives.
Key Competencies:
* Organisation
* Administrative Skills
* Personal competencies (soft skills)
* Analysis and planning
* Resilience
* Problem solving
Key Responsibilities / Accountabilities:
* Purchase Invoice Processing: Enter invoices into Lightyear & Pass systems, verify against purchase orders and Goods Received Notes, ensure accuracy.
* Payment Processing: Prepare and process payments timely, taking advantage of early payment discounts.
* Supplier Management: Maintain accurate records, resolve payment disputes, communicate with suppliers.
* Reconciliation: Reconcile accounts payable to the general ledger, ensure accurate records, and reconcile supplier statements.
* Compliance: Follow accounting principles, standards, and regulations.
* Data Entry and Management: Maintain financial records, update systems, file documents.
* Problem Solving: Investigate invoice discrepancies, resolve payment issues, provide vendor support.
Additional Responsibilities:
* Handle supplier and customer calls (Parents & carers).
* Print bank statements, support posting of cash receipts.
* Reconcile petty cash and credit card transactions.
* Provide spend reports to Budget Holders, review costs, and highlight overspends.
* Assist with ad hoc financial reporting and audit preparations.
* Support billing queries, credit control, and incoming mail processing.
* Process weekly BACS runs, reconcile receipts, support trip payment system (SCOPAY), and monitor credit card use.
Attitudes and Qualities:
* Interest in Jesuit education
* Positive, flexible, proactive, responsible, resilient
Skills and Knowledge:
* Safeguarding in a school setting
* Strong organisational and communication skills
* Attention to detail, IT literacy
* Ideally AAT qualified, bookkeeping & finance experience
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