Petroineos Terminal, Grangemouth ¿ Temporary Finance Assistant We are looking to recruit a highly motivated Finance Assistant with excellent organisational skills and attention to detail to join our Finance Team at our Terminal business in Grangemouth. This is a temporary role for 6 months and is based on site, for 37.5 hours per week. Key Responsibilities
1. Review, scan and process purchase invoices for the appropriate legal entities, ensuring the integrity of the AP process and that all invoices have approved purchase orders and are within the authorised financial limits and delegations of authority.
2. Review the VAT, duty and intrastat status of invoices. Work to support the indirect tax team to ensure that HMRC requirements are met in full and in line with legislation.
3. Respond and resolve issues with vendors in respect of non-processing and non-payments of invoices.
4. Manage the Construction Industry Scheme on behalf of PMSL, this involves ensuring that all vendors are properly assessed in terms of the scheme, appropriate deductions are applied accurately and liaising directly with HMRC to ensure proper management of the scheme.
5. Process, Review and Recommend the bi-weekly payment schedule to the Finance Manager/Treasury Team.
6. Review and recommend changes to vendor master data in terms of bank account amendments, change of company name requests and creation of new vendors. Ensure that, where non-familiar bank details are applied to a vendor, that the ¿AP Verify¿ process is followed.
7. Additional responsibilities would be to provide cover for capex reporting, GRIR work and ad hoc general ledger work to support the Finance Manager during the year end process. This would include ensuring the accuracy and integrity of the financial ledgers and assisting with the year end group audit.
Qualifications, Knowledge & Skills:
8. Proven experience of working in an Accounts Payable role within a multinational organisation and ERP experience
9. Ability to work under pressure and adhere to strict deadlines
10. An excellent understanding of the P2P process and awareness with regards to potential fraud attempts, either through payment, indirect tax or invoicing.
11. Team player, with ability to work on own initiative
12. Ability to work in a fast-paced environment to specified deadlines whilst supporting team members.
13. Pro-active and self-motivating attitude
14. Good communication and interpersonal skills.
15. Ability to work under pressure and adhere to strict deadlines.
The RPH for this role is up to £13.80.