Project Administrator and Document Controller Role
We are seeking a highly organised and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project organisation by ensuring that all administrative tasks and document control procedures are efficiently managed. This position requires a keen attention to detail, excellent organisational skills, and the ability to work collaboratively in a fast-paced environment.
Key Responsibilities
Document Control
* Manage, control, and distribute project-related documents, drawings, and reports.
* Ensure all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.
* Maintain and update document registers, ensuring accuracy and currency.
* Ensure compliance with documentation standards and handle document flow between teams and stakeholders.
* Assist with audits by providing necessary documentation.
* Monitor deadlines, report compliance issues, and follow up on actions.
* Coordinate with clients on submission processes and organize regular alignment meetings.
* Serve as the point of contact for document control queries.
Administration
* Be the single point of contact for project organisation and document storage.
* Support project managers and teams with scheduling, correspondence, and travel arrangements.
* Maintain the project SharePoint site and prepare meeting documents.
* Assist in preparing project proposals and reports.
* Manage project management systems and coordinate with other departments.
Additional Responsibilities
* Maintain document control procedures and master registers.
* Distribute and track documents ensuring timely issuance.
* Organise and maintain electronic and physical archives.
* Support project schedules, milestones, and deadlines.
* Coordinate project meetings and record minutes.
Key Behaviours and Qualifications
* Strong organisational skills, attention to detail, and high accuracy.
* Excellent communication skills, both written and verbal.
* Ability to work under pressure and meet deadlines.
* Proactive and solution-oriented approach.
* Proficiency in document management systems, project management software, and Microsoft Office Suite.
* Familiarity with engineering drawings and industry standards (preferred).
Additional Details
* Seniority level: Associate
* Employment type: Full-time
* Industries: Office Administration, Renewable Energy, Oil and Gas
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