On-site
Posted 20 days ago
We are seeking a highly organised and detail-oriented Finance, Administration and Human Resources superstar to become the central pillar of our company's Office operations.
The successful candidate will be a proactive all-rounder responsible for managing our financial bookkeeping, ensuring regulatory compliance, maintaining a smooth office environment, and supporting our team with key HR administrative functions. This role requires a high degree of trust, autonomy, and the ability to seamlessly support the executive team and all employees.
Key Responsibilities
* Accounts Payable: Process supplier invoices, manage payment schedules, and handle all creditor enquiries.
* Accounts Receivable: Generate customer invoices, actively follow up on outstanding payments, and manage debtor relationships to ensure timely collection.
* Payroll: Process weekly payroll for all staff, including superannuation contributions and leave entitlements.
* Tax & Compliance: Prepare and lodge Business Activity Statements (BAS), manage Pay As You Go (PAYG) withholding, and ensure compliance with payroll tax and other statutory obligations.
* Financial Reporting: Maintain and analyse cashflow statements, prepare regular financial reports for management, and liaise with our external accountant.
* Bank Reconciliation: Perform daily reconciliation of all bank accounts and credit cards.
Human Resources (HR) Administration
* Onboarding: Coordinate the end-to-end onboarding process for new employees, ensuring they have all necessary equipment, documentation, and a positive induction experience.
* Employee Documentation: Prepare employment contracts, policy documents, and new starter packs using established templates.
* Record Keeping: Set up new employees in the payroll and HR systems, and maintain accurate and confidential employee files in compliance with privacy regulations.
* Employee Support: Act as the first point of contact for general HR enquiries, such as leave balances and policy questions.
* Offboarding: Assist with the administrative tasks associated with employee departures.
Office Administration
* Serve as the primary point of contact for the office for internal and external stakeholders.
* Manage office supplies, equipment, and relationships with vendors, help us ensure coffee, milk and toilet paper is always available.
* Develop and maintain office policies and procedures to improve efficiency, keep the team in-line and up to standard with general cleanliness.
* Handle mail, couriers, and general office correspondence.
Executive & Personal Administration
* Provide high-level administrative support to the Director, including managing calendars, scheduling appointments, and coordinating travel arrangements.
* Assist with the preparation of reports, presentations, and correspondence.
* Handle confidential matters with the utmost discretion.
Our Ideal Candidate Profile
The ideal candidate’s profile should now also reflect these HR duties.
Experience
Minimum 3 to 5 years in a similar role, where you were tasked with helping to keep the entire organisation thriving with finance, hr and administrative effort and skill.
Technical Skills
* Proficiency in Xero Accounting Software.
* Strong competency in Google Workspace, Google Sheets particularly.
Knowledge
* Solid understanding of Australian bookkeeping principles, GST, superannuation, and payroll obligations.
* Familiarity with the National Employment Standards (NES) and the employee lifecycle is desirable.
Personal Attributes
* Impeccable Attention to Detail: Essential for financial and HR data accuracy.
* Highly Organised: Proven ability to manage multiple priorities and meet deadlines.
* Proactive & Autonomous: A self-starter who can work independently.
* Excellent Interpersonal & Communication Skills: Confident and professional, but also approachable and supportive for staff enquiries.
* Trustworthy & Discreet: This is paramount. The role handles highly sensitive financial, company, and personal employee information and requires absolute integrity.
About Cloudcon Pty Ltd
Abbotsford, VIC, Australia
This company does not have any further information provided at this time. We encourage you to research the company by searching for them to learn more about the company or role in question before applying.
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