Costs Administration Assistant
Join our team as a Costs Administration Assistant and become an integral part of our dynamic environment. As a key member of our Costs Team, youll play a crucial role in ensuring the smooth operation of administrative tasks and supporting the overall efficiency of our office.
Key Responsibilities
* Perform data input and retrieval operations using Thompsons computer system.
* Carry out clerical, administrative, and IT support tasks such as case opening and closing, photocopying, filing, and post handling.
* Assist and cover for other members of the Costs Team as required, under the guidance of the Costs Team manager.
* Organise incoming and outgoing mail and DX, including sorting, packaging, franking, and dispatch.
* Manage special post office and courier deliveries, ensuring timely distribution to designated recipients.
* Handle messenger duties, including message relay and telephone call management, directing callers to appropriate extensions.
* Create, sort, and file documents according to prescribed filing systems, ensuring easy retrieval when needed.
* Assist with data entry using case management systems and spreadsheets, including new case entries and recording agreed costs.
* Conduct photocopying and shredding tasks as requested, including trial bundles preparation.
* Undertake various additional tasks as required, such as costs breakdowns, data entry on TCMS, and opening new cases.
* Assist with file closure procedures, including billing and archiving completed files.
* Welcome and direct visitors, manage fax communications, and administer meeting room bookings as needed.
* Provide IT support, including daily backups, file transfers, and maintenance activities.
* Perform copy/audio typing duties and other general clerical tasks as assigned.
Skills, Knowledge and Expertise
* You possess excellent organizational and administrative skills, with a keen eye for detail and accuracy.
* Proactive and adaptable, you can work effectively under your own initiative and as part of a collaborative team.
* Strong communication skills enable you to interact effectively with colleagues and external stakeholders.
* Computer literate with good keyboard skills, youre familiar with Microsoft Word and have experience with electronic case management systems.
* Previous office environment experience is desirable, along with proficiency in Microsoft Excel and Outlook.
* Youre reliable, dependable, and enthusiastic, with a client-focused approach to your work.
Benefits
* Contributory pension scheme
* 23 days annual leave + bank holidays
* 5 extra days off over Christmas
* Permanent health insurance
* MediCash Healthcare Cash Plan
* Life assurance
* Employee Assistance Programme
* Enhanced maternity and paternity pay
* Cycle to Work scheme
* Sports and social club
* Annual travel and parking loans
* Financial support for professional development