This is an exciting opportunity to work in a varied, fast-paced administrative support role. This Early Years Recruitment Administrator position sits within our Early Careers (EC) Recruitment team, which focuses on graduate and apprenticeship recruitment across various global offices.
Working within a team of 11 in our Belfast office, you will have extensive contact with candidates, external recruitment partners, universities and colleagues in our London office. Given the nature of Early Careers recruitment, elements of the role will be cyclical, providing variety over the course of the recruitment year. Additionally, you will get the chance to work on ad-hoc projects to further enhance our offering to students and graduates.
What you will do
The Early Years Recruitment Administrator will help facilitate delivery of the firm’s EC recruitment strategy, and support the candidate-facing work of the UK Early Careers Recruitment team. You will work closely with the Early Careers Operations Manager and other members of the wider Early Careers Recruitment team.
1. Operational Support – provide administrative and operational support to the EC Operations Manager and wider EC Recruitment team
2. Programme Management – support a range of EC programmes, building relationships with key internal and external stakeholders, and ensure that candidates are sourced, screened and offered in accordance with agreed procedures
3. Screening – support application screening throughout the EC recruitment cycle, especially during the busiest seasons of Vacation Scheme and Training Contract recruitment
4. Interview Management - source interviewers, schedule interviews and organise assessment days, gather feedback from interviewers and pass this on to candidates
5. University Engagement – liaise with university careers offices, student bodies and brand ambassadors to promote awareness of A&O Shearman brand on campus
6. Events – support with organising a wide range of events, including vacation schemes & other EC programmes and university & schools outreach
7. Projects - assist as required with a variety of EC Recruitment projects and initiatives
8. Expenses – collate and process expenses from event, interview and programme attendees
9. Reporting – prepare regular and bespoke reports as required
10. Shared mailbox – manage and respond to a queries received into the EC Recruitment mailbox
11. Governance – adhere to established EC governance in terms of creating and storing programme and process documentation
12. Travel – very occasional travel to London office to support with programme delivery (usually 1-2 times per year)
What you will have
13. Administrative experience in a corporate environment (desirable)
14. Strong interest in developing your career in a HR / Recruitment environment
15. Strong team ethic and able to work well with others
16. Excellent attention to detail
17. Very good organisational skills – able to structure and prioritise workload to ensure that competing deliverables are met within required timeframes
18. Positive, pro-active attitude – eager to find, suggest and implement programme and process improvements
19. Ability to work well under pressure and deliver during busiest times
20. Strong communicator – written and verbal
21. Ability to establish and maintain credibility with key stakeholders and specialist teams.
22. Competent in Microsoft Office packages.
23. Able to travel to London office 1-2 times per year to support with programme delivery
What we can offer you
We recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services encompassing GP service, emergency back-up care support, parental and special leave, online discounts and lifestyle management services.
We recognise the value of flexible working and embrace hybrid working, allowing our people to work from home up to 40% of their working time. We do, however, remain committed to working together in person for the remaining 60% of time so that we can learn, grow and succeed together.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
If this role is not of interest we may have another suitable opportunity here for you at A&O Shearman! Visit our careers portal at A&O Shearman Careers and submit your CV to our Talent Network to be notified when the perfect opportunity becomes available.