Health & Safety Administrator – Freelance (CIS)
📍 Rugby
🕒 Freelance Contract
💷 CIS Payment Available
We’re working with a busy civil engineering contractor delivering infrastructure and groundwork schemes across the Midlands, and we’re looking for a Health & Safety Administrator to support their team on a freelance basis in Rugby.
This is a key compliance-focused role supporting site and management teams to keep projects audit-ready and fully aligned with company and accreditation standards.
The Role
You will be responsible for the day-to-day management of health & safety administration and accreditation compliance, including:
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Maintaining all H&S accreditations and updating relevant platforms as required
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Participating in site audits linked to accreditations
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This function will operate under senior supervision, with support provided, but requires consistent management throughout the twelve-month cycle — particularly in advance of the peak submission period in December
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Maintaining the internal platform and inputting all relevant data relating to:
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Training renewals
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Plant thorough examinations
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Health & safety modules
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Overseeing training that is due to expire, using internal modules and the Commodious platform, and undertaking the full renewal process
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Preparing and issuing regular Toolbox Talks aligned with project-specific requirements (currently issued fortnightly)
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Undertaking internal site health & safety audits to ensure readiness in relation to accreditation requirements
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Assisting project teams with site investigations and root cause analysis following incidents
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Maintaining accurate admin records relating to all the above
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Liaising with administration and accounts where required
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General H&S and document control support to site and project teams
What We’re Looking For
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Previous experience in a Health & Safety Admin role within civil engineering or construction
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Strong understanding of compliance, audits and accreditation processes
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Experience using H&S management platforms (Vision, Commodious or similar desirable)
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Excellent organisational and document control skills
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Comfortable working in a fast-paced site environment
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Strong IT skills (Excel, Word, document management systems)
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Must be able to drive – occasional travel to local sites will be required
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Proactive, methodical and detail-focused approach
What’s On Offer
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Freelance contract
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CIS payment
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Long-term opportunity with structured annual compliance cycle
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Immediate start available
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Work with an established regional civils contractor
If you’re an experienced H&S Administrator who understands construction compliance and accreditation management, and you’re looking for your next freelance role in the Rugby area, get in touch today