Description
JOB PURPOSE
To provide executive assistant support to the British Racing Drivers’ Club (BRDC) Managing Director and comprehensive administrative support to the BRDC Event Manager and BRDC Membership Manager for the delivery of BRDC events and membership activities.
The BRDC owns and operates Silverstone, and its membership are the most successful racing drivers from Great Britain and the Commonwealth, acting as the guardians of British Motorsport. As well as maintaining and operating the world class race circuit and home to F1’s British Grand Prix, via its wholly owned subsidiary Silverstone Circuits Limited, the BRDC has multiple responsibilities including fostering young driver talent through its pathway programmes. Over the years, the BRDC's reinvestment of all profits into the future of British Motorsport, has supported the career development of current F1 drivers Sir Lewis Hamilton MBE, Lando Norris, George Russell and Oliver Bearman.
Key Responsibilities
Executive Assistant
Perform the role of Executive Assistant to the BRDC Managing Director with particular responsibility for:
* Providing point of contact support between the MD and internal/external stakeholders
* Manage and maintain the MD’s diary, including scheduling meetings, appointments, and travel arrangements
* Prepare and edit correspondence, reports, and presentations
* Assist with the preparation of agendas, minutes, and actions
* Handling confidential information with discretion and professionalism
* Process expense claims and maintain accurate records
* Support with special projects, research, and document management
Event Administration
British Grand Prix & Other Major Events
* Requirement for attendance at the British Grand Prix, BRDC and non-BRDC events at Silverstone and elsewhere, on occasions, including at weekends (shared with the BRDC Events Manager and BRDC Membership Manager).
* Process payments and update booking records
* Distribute appropriate event passes/tickets
* Liaise with key stakeholders
* Create information packs
* Send out contracts to temporary staff and return to the People & Culture team
* Produce briefing/hospitality tab sheets for catering team
* Receive and manage bookings
* Produce catering function sheets for events in the Clubhouse
* Liaise with Silverstone security team regarding BRDC requirements throughout the year, including major events
* Support with other event administration duties as required
BRDC Office Support
* Support the BRDC office team and BRDC Managing Director with administrative duties as required
* Assist BRDC Members with general enquiries
* Raise purchase orders and arrange payments to be made
* Liaise with external suppliers
Communications Administration
· Support, including management of external agencies, the production and update of BRDC content across various physical and digital channels including Social, Web, Email etc
Database & Records Management
* Implement and maintain efficient filing systems, both physical and electronic
* Update membership logs/documents for Members
* Maintain event booking records and systems
* Update sales documents and corresponding payment records
Pass & Printing Administration
Support the Event Manager with pass printing inclusive of:
* Ordering supplies including lanyards and printer supplies
* Receive requests from Members for additional passes throughout the year – take payment, print passes and distribute
· Produce list of BRDC passes valid for entry to weekend events at Silverstone and send to IT for uploading to main gate
Skills, Knowledge and Expertise
Proven experience as a Senior Administrator, PA, or Executive Assistant (minimum 3-5 years)
Strong administrative and organisational skills
Excellent attention to detail
Event administration experience (in person and remote)
Proficiency with databases and membership systems
Experience with payment processing and basic financial administration
Team player with a positive attitude
Good communication skills for Member interactions
Ability to work to deadlines and manage multiple bookings
Comfortable with design software and MailChimp/email platforms
Familiarity with project management and AI tools
Customer service focused approach
We’re Silverstone, the UK’s leading motorsport venue for over 60 years. You probably know us as the hosts of world-class events, such as the Formula 1 British Grand Prix, MotoGP™ and Silverstone Festival.
As a true, one-of-a-kind destination, we make people feel the thrill on and beyond the track. From unforgettable business experiences at our International Conference & Exhibition Centre, to unique getaways and iconic trackside views at Escapade - we work hard to ensure each and every one of our visitors can see our personality, touch our legacy and hear our heartbeat around every single corner. And we want you to be a part of it.