1. Immediate start
2. Working in a well-established company
About Our Client
A well-known client in the Pirbright area.
Job Description
3. Assist the Head of Programme (Virus) with all aspects of office administration, including but not limited to managing diaries and emails.
4. Convene meetings and taking charge of all meeting logistics, including room bookings, catering, equipment and necessary administration functions prior to, during and after the event.
5. Ensuring documentation is distributed within the agreed timescales, minute taking, and ensuring actions arising from meetings are completed, through creation and management of action logs.
6. Manage the ordering of departmental goods and services via the Institute web-based purchasing system (Focal Point) and liaising with suppliers to obtain competitive quotes, tenders, invoices and purchase orders.
7. Diligently follow the Institute's procedures for procurement of services and goods as required. Identify and engage new suppliers, set up accounts with suppliers and reconcile invoices as required.
8. Arrange visas, air and train travel and hotel accommodation, and conference attendance for Head of Programme, Group Leaders and other staff members and visitors as requested.
9. Share responsibility for the organisation of Institute Seminars, including scheduling, collating and distributing key information relating to the seminar, and organising arrangements for speakers, including travel requirements as appropriate. This also includes room bookings, catering, equipment and necessary administrative functions prior to, during and after the event.
10. Organisation of conferences/workshops including formal letters of invitation, travel, accommodation, delegate information, reimbursement of expenses, budget monitoring.
11. Assist with organising and co-ordinating presentations, and collation of information for meetings as required.
12. Help to organise and co-ordinate information for programme level reporting requirements, including assisting with the annual ResearchFish submission.
13. Act as the point of contact for visiting scientists and arrangements for their visit including schedules, itineraries, travel, accommodation, and reimbursement of expenses as appropriate.
The Successful Applicant
14. Experience in a similar role
What's on Offer
15. Good rate of pay
16. Immediate start