Note: This is a 6-month fixed-term contract with the potential to be extended.
The job holder is the first point of contact for office administration. This role involves ensuring the efficiency and effectiveness of office operations, including administration, procurement, and finance.
Job Description
Responsibilities
Administration
Assisting in various daily operations and other staff when required for administrative assistance.
Sending and receiving documents for the company
Scanning, photocopying and filing documents
Conducting research and compiling data upon request
Responsible for managing company mobile enquiries
Managing inventory of assets
Procurement
Assisting in ensuring that the procurement rules and procedures are followed through all procurement activities.
Raising the payment request and Submit the PO.
Bookkeeping
~ Responsible for bookkeeping and record keeping
Others
Answering and vetting incoming telephone calls and transferring these through to the correct person or department, checking the info.uk when reception is unavailable
Other support tasks as requested
Knowledge and skills
Familiar with most IT packages (Microsoft Word, Excel, PPT, Outlook).
Proficient in Chinese and English
Excellent written and verbal communication skills
Competences
Able to communicate well at all levels
Reliable, flexible and punctual.
An ability to prioritise, work under pressure and meet deadlines
Time management, planning, and organisational skills