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Conveyancing Assistant
Salary: £24,000 - £30,000
Location: Harrogate
Hours: Mon-Fri, 9am-5pm
Full-time, Permanent Position
This role is central to supporting our client's Conveyancing Fee Earners and ensuring our Client and Colleague Charters are upheld at every stage. As a Legal Assistant, you will play a key part in delivering an efficient, professional, and friendly service while supporting the smooth running of the department.
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The Key Responsibilities of the Conveyancing Assistant:
* Manage client matters in a timely and accurate manner using our case management system, Proclaim, ensuring compliance with standards and regulatory requirements
* Prepare, organise, and archive legal files and supporting documentation
* Provide diary management for Fee Earners, including booking client appointments and coordinating meetings
* Produce client correspondence using audio typing, word processing, or digital dictation
* Handle incoming telephone calls, enquiries, and requests from clients and third parties, ensuring all interactions are dealt with politely and efficiently
* Manage incoming emails, post, photocopying, and general administrative duties
* Order property searches and carry out necessary client ID checks
* Assist with exchanges and completions under Fee Earner supervision
* Manage Land Registry applications, including registering completed properties and following up as required
* Prepare client bills and assist with managing account ledgers
* Provide support to other assistants and the management team as needed
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The Key Requirements of the Conveyancing Assistant:
* Verbal communication: Ability to listen and respond to clients and colleagues in an approachable, respectful, and professional manner
* Written communication: Ability to produce clear, concise communication using accurate spelling, grammar, and punctuation, reflecting the professional image of the firm
* Organisational ability: Ability to prioritise tasks, manage time effectively, and work efficiently
* Strong IT proficiency: Confident using Microsoft Office and the case management system Proclaim
* Teamwork: Ability to treat colleagues with respect, contribute positively to the workplace, and support a friendly working atmosphere
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Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age