South Western Ambulance Service NHS Foundation Trust
Assistant System Administrator
The closing date is 17 August 2025
There has never been a better time to join the Trust's Supply and Delivery Service as a Assistant System Administrator. We have started a couple of new initiatives over the past couple of years to include;
* A managed service for all consumables needed at stations. We adopted a scanning system where we visit all stations, put away stocks, and reorder on their behalf. The systems team look after all the data in order for this to happen.
* Supplying filled Medicines bags to stations, this has begun role out however there was business case written to make a change to a pouch based system along side a new electronic inventory management system. This was approved and both are picking up pace. Hence why we need to recruit some additional support in the set up, roll out and maintainance of this system.
The role of the Assistant System Administrator is also a gateway to the organisation with opportunities to develop your career with us either within the Supply and Delivery Service or the wider Trust in both patient-facing and a variety of support roles.
Main duties of the job
* Maintain quality and content of data held within information systems
* Support analytical work of business area
* Assist with the input and process of information in accordance with procedures
* Respond to enquiries from staff and data provider's
* Train staff on the information system
* Using their knowledge and experience of software/computer systems to support the Systems Administrator with the implementation of new processes and systems
* Responsible for generating and managing Key Performance Indicators for the Supply and Delivery Service
As well as supporting the Supply and Delivery Service in stock control, picking and ordering stocks.
We are in the process of making changes to the ways in which we work in all areas to include Consumables, Pharmacy and Deliveries all alongside the implementation of the new electronic inventory management system. Due to this we are looking for a new team member to support us with this based out of Emerald Park in Bristol, but to support both teams in Exeter and Bristol with all our systems. The successful candidate would be expected to work across both sites using Trust vehicles to support in system maintenance, training alongside the System Administrator.
About us
At South Western Ambulance Service NHS Foundation Trust (SWASFT) we have a culture where everyone is valued for being themselves. Our aim is to work together to promote the most inclusive environment possible, which attracts people from the widest range of backgrounds and experiences to enrich the work that we do together, for the benefit of all of our employees, our patients and the communities we serve. We offer flexible working opportunities, inclusive policies and a range of feedback mechanisms to support individuals and to enable a positive, welcoming environment where our people and their careers can thrive in.
We employ over 6,000 employees mainly clinical, operational and emergency response staff as well as supporting roles. We also employ Doctors and volunteers which include community first responders and fire co-responders.
We take all the steps needed to provide the most compassionate patient care possible whilst also providing an enjoyable and safe place to work. We actively promote a positive set of behaviours as being key to our performance both individually and collectively. Our recruitment, selection and screening processes are designed to uphold these standards and we invite all our candidates to actively share with us through these processes how they will bring these behaviours to life.
Job responsibilities
For further information about this role please see attached the job description and person specification attached.
Person Specification
Education and qualifications
* Minimum of 4 GCSEs including Math's and English or Equivalent
* Full Driving Licence with a maximum of 6 points
* Knowledge of data analysis and associated software/computer systems acquired through experience or relevant qualifications
Previous experience (Paid/ Unpaid relevant to job)
* Experience of stores processes and systems
Skills, knowledge, ability
* Experience of working with NHS systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
South Western Ambulance Service NHS Foundation Trust
Address
Emerald Park
Unit 1-9 De Havilland Road, Skypark, Clyst Honiton,
Unit 1-9 De Havilland Road, Skypark, Clyst Honiton,
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