Overview
Wessex NHS Procurement Ltd is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. The company provides end to end Procurement and Supply Chain services to hospitals in Basingstoke, Winchester, and Southampton. The person specification document provides details about the essential and desirable skills and experience for this role. Review this document and use it when completing your application as these criteria are used by Hiring Managers during shortlisting. For an overview of the main duties of the role please see the Job Description and Main Responsibilities section below.
Responsibilities
* Responsible for the Operations team to deliver a customer-focused and efficient service in the purchasing of goods and services.
* Day to day management of a team, including a range of HR procedures which may include attendance, performance and appraisals.
* Undertaking training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date.
* Plays a key role in the induction and training of new staff.
* Plans own workload and the teams workload to ensure all order requests are processed, queries resolved and catalogues reviewed as required.
* Ensures all reports are produced for line manager within specific time frames.
* Budget and Resource management.
* Support the team with CIP opportunities and catalogue management.
* Responsible for recording savings made using appropriate procedures.
* Responsible for sourcing suppliers for goods and services in line with user department requirements.
* Training of Trust staff on e-procurement tools.
* Communication: negotiates with suppliers and other external organizations to maximize value for money and cost improvement opportunities.
* To communicate with suppliers to provide specific information in the form of a pre-purchase questionnaire in relation to procedures for purchasing medical equipment.
* Establish, maintain, and manage supplier relationships where appropriate.
* Provide support and assistance for charity / donation purchases and work with Finance and Charity departments to ensure all purchases are aligned with Trust protocol.
* Communicate delays and discrepancies with customers, ensuring they are handled efficiently and appropriately.
* Analytical and Judgemental Skills: assess customer requirements for appropriate method of ordering and distribution (e.g., urgency/quality/price/supply route); analyse financial and purchasing data to determine best value for money; assess problem situations and determine the most appropriate method of resolution in conjunction with customer or supplier; understand and analyse spend information on specific products or services and relay to customers; identify opportunities for contracting or tendering; work closely with user departments to review goods and services purchased.
* Policy and Service Development: work according to laid down policies and procedures, suggesting amendments where feasible; monitor supplier performance against contract KPIs (costs, quality, delivery timescales, etc.) and standing orders in conjunction with user departments; assist the procurement lead with the development and implementation of departmental policies and procedures.
* Information Resources: enter data onto purchase ordering system and ensure orders are processed as per procedures; produce data on pricing information for comparison and inform customers; check stock and availability information, ensuring goods are ordered using the appropriate method; ensure contract documentation compliance using the contracts register; use e-tendering, contract and supplier management tool to undertake and manage mini competitions; facilitate and support continuous improvement in Catalogue system.
* Research and Development: audit and survey operations team work activities to ensure compliance with targets; undertake market analysis to identify alternative suppliers offering cost efficiencies with no detrimental clinical impact; guide customers regarding value for money within financial and purchasing procedures; discuss and agree solutions to order/delivery queries with customers and suppliers; communicate any discrepancies in relation to products and services ordered with customers and category leads; establish, maintain and manage internal stakeholder relationships to ensure effective service delivery; undertake any other assignments or duties allocated by the line manager.
Equality and Diversity
Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.
About University Hospital Southampton
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
Additional notes
We are committed to providing a flexible working environment where possible and to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
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