Social network you want to login/join with:
Administrator (18 Month FTC), Nottingham
col-narrow-left
Client:
First Military Recruitment
Location:
Nottingham, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
col-narrow-right
Job Reference:
b64815b4ddeb
Job Views:
26
Posted:
19.08.2025
Expiry Date:
03.10.2025
col-wide
Job Description:
Overview
:
Overview
:
First Military Recruitment are currently seeking an Administrator on behalf of one of our clients.
Our client encourages applications from ex-military personnel however all candidates will be given due consideration.
Duties and Responsibilities:
1. To support the process driven secure infrastructure team as directed and managed by the Office and Design Manager.
2. Prepare a variety of documents utilising appropriate software, as directed. This will include the creation/maintenance of excel documents such as workload trackers, with the potential to add value and utilise a multitude of Microsoft Applications appropriate to the output required for the team.
3. Support the team with documentation control using associated workflow systems and other approved platforms.
4. Maintain and use appropriate document templates to ensure Practice documentation is consistent.
5. Attend weekly meetings as required, recording targeted actions as required.
6. General typing, copying, collating as necessary.
7. Assistance and support the Vetting team coordinate screening and vetting checks for those staff working in a secure environment.
8. Obtaining quotations from our supply chain on behalf of the team.
9. Support the design teams with document control including uploading to file sharing platforms.
10. Support the office when required in the preparation of financial documentation.
11. Monitor timesheets for the team and ensure that this data is entered in a timely manner.
12. Support the Quality team by ensuring all sub consultants have completed the appropriate paperwork including coordinating performance checks on behalf of the team.
13. Ensure purchase orders/sub-consultant invoices received are entered into the practice MIS and allocated to invoices in a timely manner.
14. Enter information into the MIS, including the creation of new jobs and generally ensuring that the system remains updated.
15. Ensure that the fee element of each project within MIS is updated in line with any changes to instruction or scale.
16. Enter data as directed by team leads to ensure fee projections are up to date.
17. Support the team in preparing and updating marketing materials such as CV’s and project profiles.
18. Complete sub consultant and Pre-qualification questionnaire accordingly for the Defence team.
19. Assist the office manager with events and training.
20. Assist with central workload in relation to Organisation charts and InDesign material as directed by the management and operations team.
21. Manage and maintain outlook diary system for the planning of meetings, management of the team, ensuring effective use of time to avoid duplications.
22. Minute meetings and ensure that the team are fully aware of any resultant actions, and that actions are closed out and resolved in a timely fashion.
23. Support the Office and Design Manager during peak times, absences and holidays to ensure that the effectiveness of the team is not compromised.
24. Being a flexible member of the Business Support Team and undertake various duties as and when required to support other admin members in the offices.
25. Ensure all visitors are met in a professional and courteous manner.
26. Maintain the conference room diary, book in new appointments, provide refreshments and order lunches, if required.
27. Set up meeting rooms ready for meetings, ensuring room is presentable at all times.
Skills and Qualifications:
28. Manage own job list, provide sound advice to clients and IW teams around the Practice.
29. Help develop the Building Regulations Principal Designer Service with the H&S Director.
30. Proactive self-starter who is comfortable dealing with clients and project teams.
31. Ability to highlight concerns and work through solutions in a collaborative way.
32. Previous Administrator experience in a similar environment
Location: Nottingham
Salary: Up To £30,000 Per Annum
#J-18808-Ljbffr