Office Manager
Location: Marlow, Buckinghamshire (office-based) SL7 1TB
Salary: Up to £35,000, subject to experience + bonus plan + Benefits
Contract: Full time Permanent
Benefits
Private Medical insurance, Life insurance, Company pension, Competitive leave, Company Sick pay, Flexitime, Free on-site parking, Referral programme, Wellness programme.
The Role
The Office Manager is responsible for ensuring the efficient and seamless day-to-day operation of the office. Undertaking all aspects of office functionality, reception services, and general administrative support.
Responsibilities
* Ensure the smooth, efficient, and professional day-to-day running of the UK office, including kitchen facilities and meeting rooms.
* Undertaking reception operations, mail handling, and courier services. Provide a warm and professional welcome to all visitors and new starters, ensuring orientation protocols are followed.
* Book travel, accommodations and dining reservations for internal stakeholders and visitors. Liaise with external travel partners for cost-effective flight comparisons and execute the setup of new traveller profiles.
* Assist the Senior Management Team (SMT) with administration tasks, including preparing and distributing agendas, minutes, and supporting materials.
* Organise food and beverage for SMT, visitors and client meetings as required.
* Undertake weekly site audits of communal areas and records findings, areas for address.
* Raise and process non-stock purchase orders for office and facilities needs. Monitor and manage inventory levels ensuring cost-effective purchasing is aligned with budgetary constraints.
* Oversee and maintain office environment service contracts. Cultivate strong vendor relationships and evaluate service performance to support continuous improvement.
* Administer on-site access systems, including Access Control and ANPR technologies, maintaining robust security protocols across the premises.
* Planning, execution and participation of internal company social events.
Position Requirements
* Min 2 years experience in office operations and office management.
* Good working knowledge of MS office packages
* Excellent written and verbal communication skills
* Strong organisational skills with the ability to plan, prioritise and manage multiple tasks effectively
* Excellent attention to detail and a high level of accuracy
* Flexible and adaptable approach to work, with a passion for supporting others
* Proactive and solution-focused approach
* Experience of working autonomously with minimal supervision
* Proactive in bringing people together and supporting a strong team culture, both professionally and socially.
No agencies please
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