Overview of the job
The Crime in Prisons Coordinator (CiPCo) will provide specialist administration and coordination support to help address high levels of crime committed within the establishment, aligning with national crime in prison objectives intended to support prisons to improve criminal justice outcomes. The role covers a single establishment and is managed within the Security team. It plays a pivotal role in HMPPSs mission to combat crime in prisons, addressing acts of criminality within prison confines, encouraging proportionate outcomes through internal disciplinary processes, adjudication awards, and law enforcement engagement.
The candidate will possess a willingness to comprehensively understand relevant policy frameworks and guidance surrounding crime in prisons, particularly the Crime in Prison Referral Agreement (CiPRA) and the Victims’ Code. They will be knowledgeable about the respective roles and responsibilities of HMPPS, the police, and CPS in investigating and prosecuting crimes within custodial settings, aiming to achieve standardized and consistent processes across the sites. Motivated to improve information‑sharing processes related to crime in prisons, the individual will contribute to better punitive outcomes and enhanced victim support.
Responsibilities and Duties
Reporting directly to the Head of Security, who liaises with the Regional Crime in Prison Lead, this role is based within a prison. It requires daily travel to other prisons and occasional trips to the regional offices, with potential travel outside the region as required.
The role involves contact with prisoners for information gathering but carries no line management responsibilities.
* Develop a comprehensive understanding of the operational environment in prisons and the establishment’s priorities, risks/threats, and opportunities to better tackle crime in prison.
* Understand the relevant legal and policy frameworks relating to crime in prisons, security and safety; ensuring they are followed when providing services to prisons.
* Organise, produce and maintain accurate records for the PGD’s office and regional CiP team.
* Act as the single contact point for all communications regarding crime in prisons work, particularly for regional or national counterparts, the Prison Group, the regional CiP team and law enforcement.
* Complete and update performance returns when required by the Regional Security Lead.
* Coordinate any awareness sessions on behalf of the CiP Team, including primary evidence handling awareness.
* Collate and store documents related to crime cases using appropriate local/regional/national storage platforms.
* Correspond with relevant internal and external departments, stakeholders and agencies to ensure that they are disseminating relevant information related to crime cases, in line with information sharing and disclosure policies.
* Complete and maintain police referral performance tracker for managing crime cases, updating systems and logs of information with responses within required timescales.
* By request of Regional Security Lead, arrange and attend any required meetings, including the preparation of paperwork, minutes and action points to support the effective management of crime in prison.
Overview of National Objectives
The national strategy includes cultivating a culture of change, adhering to statutory and common law obligations outlined in the CiPRA, compiling information packages for crime cases to support high‑quality referrals to law enforcement, enhancing the process of crime referrals, facilitating the exchange of best practices among prisons, identifying trends and inefficiencies in case investigations, statement development and evidence handling, fostering positive relationships with internal and external stakeholders, providing support to victims of crime and offering guidance tools to frontline staff, and aggregating and analysing local data to improve the efficacy of crime referrals and operational processes.
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