Job Description
Main Purpose of the Job
The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes:
• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post
• Creating new standing data e.g. supplier accounts
• Updating records of standing data
• Routine accounting controls
• Extracting information from ledgers
• Processing payment runs
• Answering queries from suppliers, customers, budget holders and auditors
Key Relationships
Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.
Main Activities & Responsibilities
PercentageInvoice and Expenses Transaction Processing
• Entering invoices onto computer systems.
• Matching invoices to purchase orders and querying variances.
• Checking invoices for accuracy, VAT treatment and payment terms.
• Processing expense claims via an online system.
• Obtaining valid internal authorisation for transactions.
• Monitoring finance inbox queries and invoice printing.
• Ensuring invoices are correctly coded in the general ledger.
• Arranging payment of foreign currency invoices.
• Collecting, distributing and scanning post.70Database Maintenance
• Creating new standing data e.g. supplier accounts.
• Updating records of standing data15Ledger Analyses and Reports
• Answering queries from suppliers, customers, budget holders and auditors.
• Extracting information from ledgers.15As agreed with line manager, any other duties commensurate with the nature of the role.
Person Profile
Education & Qualifications
RequirementImportance5 GCSEs grades A-C including Maths and English or an equivalent t qualification EssentialAAT Level 2 certificate in accounting or an equivalent Desirable
Specialist Knowledge & Skills
RequirementImportanceExcellent computer skills, including Microsoft Office 365EssentialKnowledge of Great Plains software package DesirableKnowledge of online expense systems DesirableKnowledge and understanding of VAT Desirable
Relevant Experience
RequirementImportanceSignificant experience of processing invoices and expenses EssentialRecent experience working in a finance team in an accounts payable role EssentialExperience of working in a multi company environment EssentialPrevious experience of working for a charity Desirable
Interpersonal & Communication Skills
RequirementImportanceGood communication skills both written and verbal EssentialExcellent organisational skills to manage own workload EssentialGood interpersonal skills, with the ability to work well as part of a team EssentialAbility to work with precision and accuracyEssentialCustomer focused EssentialWillingness to help others and be flexible Essential
Additional Requirements
RequirementImportanceAttention to detailEssentialKeen to continue to learn and adapt EssentialAble to present a positive image of self and the Partnership, promoting both the international reputation and public engagement aims of the PartnershipEssentialPromotes equality and values diversityEssentialWillingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to workEssential
Who We Are
NBI Partnership
The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.
The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.
For more information about working at NBI Partnership, please click here.
Department
Finance
Group Details
This position is based within the NBI Partnership finance team
Living in Norfolk
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