OVERALL PURPOSE: Responsible for coordinating front-desk activities. PRINCIPLE ACCOUNTABILITIES: Greet employees and visitors on arrival and departure, ensuring all sign in and out correctly, Notify hosts of visitor arrivals and ensure visitors are always escorted from reception, Open and secure reception doors at the start and end of each shift, Maintain front door security and report any suspicious activity promptly, Ensure the reception area is clean, tidy, and professionally presented, Ensure meeting and training rooms are clean, prepared and ready for use, Schedule meetings and arrange associated catering when required, Assist with the stock control and distribution of Company workwear, Answer, screen, and forward incoming telephone calls as appropriate, Receive, sort, and distribute all incoming and outgoing mail, Maintain print rooms and ensure adequate office stationery supplies are available, Maintain first aid rooms and ensure supplies are fully stocked, Monitor and replenish refreshment supplies and arrange distribution across all Rochford buildings as required, Maintain the locker inventory, ensuring lockers are allocated to staff as required, Create, issue and maintain swipe cards for staff, ensuring records are kept up to date, Administer entertainment licences where applicable, Provide general administrative support, including note-taking and filing, Organise travel arrangements when required, Record pool car usage and issue vehicle keys to authorised personnel as required, Assist with the planning and organisation of Company events, Support out of hours facilities access requests if required, To adhere to all Company rules and regulations, To help create and maintain a safe working environment and observe the published Health and Safety Policies and Procedures, and To carry out any other tasks where reasonable and relevant, when required. This is not an exhaustive list. ESSENTIAL REQUIREMENTS: Strong administrative skills and working knowledge of business software, including Microsoft Office Excellent interpersonal skills Effective verbal and written communication skills Ability to demonstrate a proactive, organized and flexible approach to work Ability to work independently while collaborating in a team environment Ability to work under pressure and to deadlines Professional attitude and appearance ADDITIONAL INFORMATION: This role is offered on a part-time, job share basis, with two individuals jointly covering the responsibilities of the position. COMPANY BENEFITS: Health Care Cash Plan* Employee Assistance Programme* Contributory Pension Scheme for eligible employees (6% increasing to 7%) Enhanced holiday (24 days holiday in addition to UK bank and public holidays) Life Assurance Company Sick Pay Scheme* Flexitime Early finish on Fridays Sports and Social Club Free car parking Free access to a local gym Onsite café (*Available after 1 yearofservice) (Based in Southend on Sea)