Overview
South Lanarkshire Council is hiring an Administrative Assistant to manage a centralised mobile equipment team and the Electronic Document Management system (EDRMS).
Responsibilities
* Line manage clerical assistants who carry out tasks to support the department.
* Manage and co-ordinate all laptops and mobile phones.
* Complete IT task requests for new staff.
* Coordinate mobile equipment, including ordering new and refreshing existing equipment.
* Process INV2 through the new workflow process.
* Update mobile phone inventory and vCol (Vodaphone register linked to a worker).
* Stock control to ensure sufficient stock for new posts.
* Diary management for distribution of equipment (to new staff and during IT refresh).
* Reception cover – meet and greet scheduled appointments.
* Collation and distribution of information and deployment of resources to meet service objectives.
* Process all incoming documents through the EDRMS related to service users and maintain the system.
Essential Requirements
* Excellent IT skills and knowledge
* Excellent organizational skills
* Excellent communication skills
Desirable Requirements
* Knowledge of analytical processes
* Awareness of council policies and procedures
Hours, Vacancy, Salary
Hours: 35 per week
Vacancy: Permanent
Salary: £28,340 - £28,742
Application and Other Information
Please apply online. Note: we do not accept CVs; additional information can be uploaded under supporting documents. Internal applicants must apply via Opportunity Marketplace and complete their skills and qualifications as directed in the application process.
View the Administrative Assistant job profile.
Equal Opportunities and Additional Information
South Lanarkshire Council is an Equal Opportunities employer and supports the Armed Forces Community Covenant. Veterans are guaranteed an interview if they meet the minimum requirements. The council offers a range of benefits and participates in the Disability Confident scheme.
Seniority level: Entry level | Employment type: Full-time | Job function: Administrative | Industries: Government Administration
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