Summary
To procure goods and services from Jacopa approved suppliers. Responsible for purchasing and expediting of commodities to include maintenance of stock and consumable items, stationery & grocery items, compiling and obtaining quotes, and ensuring supplier service and product quality while maintaining low cost. Completes duties under the direction of the Senior Buyer.
Essential Duties and Responsibilities
1. Maintain computerized procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
2. Place purchase orders based upon requisitions for engineering materials, component parts, and other peripheral items and enter orders into the computer.
3. Maintain levels of inventory items via a daily run syteline report and subsequent placement of appropriate purchase orders.
4. Competitively bid product lines to ensure best possible price and delivery, while maintaining quality standards.
5. Expedite purchase orders, making sure supplier deliveries are on time and ensure that all generated reports reflect current and accurate dates and information.
6. Ensure that all delivered commodities meet company standards and are of good quality. Negotiate with suppliers on replacement of materials not conforming to company specifications.
7. Liaise directly with production department regarding shortages, deliveries, incorrect items etc.
8. Performs all work in accordance with established safety procedures.
9. Other duties may be assigned as required.
Leadership/Supervisory Responsibilities
Professional and organised approach to work duties, setting high standards for suppliers.
Education, Training and Experience
Accredited qualification in Procurement (CIPS), or related experience in a purchasing, production, manufacturing, design environment. is beneficial but not essential.
Knowledge of materials such as plastics, metals and propriety equipment including pumps, drives, valves etc would be desirable.
Ability to read, understand and interpret engineering drawings.
Product specific training will be given, along with training in the procedures and systems used to carry out all day-to-day job tasks.
Communication Skills
Ability to resolve complaints respond to sensitive inquiries effectively.
Ability to understand and read, write and converse in English and at advanced level.
Independent Judgement, Decision Making & Problem Solving
Ability to use own initiative requiring the use of a variety of variables in standard and non-standard situations.
Requires discretion and independent judgment on matters of significance.
Other Skills and Abilities
Computer Skills: Proficiency in Word, Excel, and other MS Office programs.
Mathematical Skills: Ability to understand and apply mathematical concepts such as addition, subtraction, multiplication, and division.
Travel: May need to travel within the UK.
Other
* Knowledge of purchasing policies and procedures with an understanding of appropriate legal issues advantageous but training will be given.
* Ability to meet deadlines, multi-task, and be detail orientated in order to keep track of parts and orders that have been placed and to ensure timely delivery.
* Ability to understand Jacopa processes and procedures would be beneficial but not essential as training would be given.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions; the noise level in the work environment is usually quiet.
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