Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Information Governance Officer for a contract until 31st March 2026 on rate of £224.08/day (Inside IR35). This role will be hybrid based.
Responsibilities:
- Provide advice and guidance to members of the National Team, Board Members, the volunteer community and Clerks to the voluntary Area Support Teams on IG issues, including statutory and regulatory compliance.
- Deliver responses to statutory requests for information, including Freedom of Information Requests and Subject Access Requests, and answer enquiries.
- Support the Information Governance and Data Protection Officer with information security incident management, including providing support with recording, investigating and reporting of information security incidents and vulnerabilities as well as implementing policy changes following an incident.
- Support the Information Governance and Data Protection Officer by ensuring that appropriate safeguards are in place for data sharing within the organisation.
- Contribute to major work programmes by ensuring projects and processes have IG considerations built in, through supporting completion of Data Protection Impact Assessments and supporting the Information Governance and Data Protection Officer in conducting due diligence for new technologies and systems.
- Carry out internal records management activities, such as retention schedule review and maintenance of the Information Asset Register.
- Support the Corporate Governance Manager with the identification, assessment, reporting and management of risk in relation to all aspects including contributing to the regular review of Risk Registers.
- Assist in ensuring that records management practices are compliant with the requirements of the Public Records (Scotland) Act.
- Support the Corporate Governance Manager in auditing compliance with IG policy and practice and the preparation of reports to the Board and Audit and Risk Management Committee.
- Support development and implementation of information, training and guidance for staff and the volunteer community.
- Work with partner organisations as required to support and information governance arrangements.
- In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community when possible, in their times of pressure and demand.
- Proactively explore ways to continuously improve the effectiveness of your role in order to support the delivery of outcomes.
- Undertake other work as may be required, which is consistent with the nature of the job and commensurate with its level of responsibility.
Essential Skills:
- Effectively initiates dialogue across teams, levels, departments recognising that we have a shared responsibility to provide the best experience for our colleagues and wider stakeholders;
- Recognises the value of every contribution and area of expertise within the organisation. This includes building links and networks across teams (internally and externally);
- Creates a supportive team environment by listening and responding to others and creating opportunities for innovation and generation of ideas and actions.
- Good written and verbal communication skills;
- Ability to communicate effectively in 1:1 and group settings;
- Ability to adjust communication skills to meet the needs of the recipient
- Communicates clearly and with sensitivity
- Encourages and supports open two-way communication;
- Is motivated by values and getting on with the job;
- Shows resilience that enables the team to perform to the highest standards;
- Good level of proficiency with Microsoft office (Outlook, Word, Excel, and PowerPoint)
- Track record of working with and understanding of relevant information governance legislation.
- Track record of working with and understanding of the importance of confidentiality and information governance security principles.
- Track record of communicating complex information to a range of audiences (including to senior management and Boards) both through written reports and presentations
- Evidence of relevant Continuous Professional Development.
- Experience of working in an information governance related role
- Experience of delivering to targets and strict deadlines
- Experience of handling confidential and sensitive information
- Qualified to degree level in information management or similar, or equivalent experience.
Desirable Skills:
- Demonstrable project management experience is desirable
- Experience of building information governance into digital and management information systems is desirable
- Experience of effectively working alongside paid staff and volunteers with a good understanding of the differences between and challenges facing each group is desirable
- Experience of working in a similar role within the sector is desirable
If you would like to hear more about this opportunity please get in touch.