Macildowie are working with this client based in Birmingham to recruit a highly experienced and professional Personal Assistant to the CEO on a maternity cover contract.
This full-time role (37.5 hours per week) offers a fantastic opportunity to support the CEO and Executive Team of a high-profile, purpose-driven organisation. The role is office-based with hybrid flexibility, providing high-level confidential personal assistance, governance support, and coordination of key organisational activities.
Salary: Competitive
Location: Birmingham
Type: Maternity Cover (Fixed-Term Contract)
Working Pattern: Full-time, 37.5 hours per week
The Role:
As Personal Assistant to the CEO, you will be the linchpin of the Executive Office, handling complex diary and travel arrangements, managing documentation, supporting Board and Committee meetings, and representing the CEO internally and externally. You'll also provide occasional support to Trustees and the wider Executive Team.
Key Responsibilities:
High-level PA support to the CEO, including email management, diary scheduling, and inbox triage
Preparation and coordination of board and committee meetings, agendas, minutes, and actions
Acting as a gatekeeper and ambassador for the CEO and Executive Team
Managing correspondence, filing systems, and maintaining GDPR compliance
Booking travel, organising events, preparing documentation and reports
Liaising with internal and external stakeholders, including Trustees
Supporting governance processes and working closely with legal advisors when needed
About You:
YOU MUST HAVE GOVERNANCE EXPERIENCE
Recent PA or Executive Assistant experience at Board or CEO level
High level of discretion, professionalism, and organisational ability
Strong written and verbal communication skills
Confident using Microsoft Office and online content platforms
Comfortable handling governance documentation and liaising at senior level
Able to make informed decisions in the absence of the CEO
This is a fantastic opportunity for a proactive and capable PA who thrives in a fast-paced, professional environment and wants to make a meaningful impact in a values-driven organisation.
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