Position: Operations and Finance Manager
Location: Based on site - Unit 27 & 28, Lime Tree House, Alloa
Reports to: Executive Artistic Director / Chair
Salary: £32,000-£34,800 (pro-rata)
Contract Type: 22.5-30 hours per week (3-4 days flexible)
Join Reachout with Arts in Mind and strengthen a creative, values-led charity supporting mental health and wellbeing through the arts.
Reachout with Arts in Mind is seeking a detail-focused and mission-driven professional with strengths in finance, operations, and organisational management — someone eager to apply their skills in a role that makes a meaningful difference. The successful candidate will play a pivotal role in ensuring the charity continues to thrive sustainably, strategically, and in alignment with its strong community values.
About Reachout with Arts in Mind
Based in Alloa and serving Clackmannanshire and surrounding areas, Reachout is a community arts and mental health charity committed to compassion, creativity, and inclusion. For over 30 years, they have used the power of the arts to support those in the local community experiencing mental ill health, reduce social isolation, and build a sense of belonging. Their welcoming studio space offers a diverse programme of facilitated arts activities designed to help people express themselves, build confidence, and maintain their wellbeing.
The organisation is proud to be a small but committed team, working collaboratively with partners and rooted in their members’ voices. They are now looking for a new colleague to join their senior team and lead on the day-to-day running of the operations and finances.
Responsibilities of the Operations and Finance Manager
This is a key leadership role, responsible for maintaining and developing the operational backbone of the organisation. Reporting to the Executive Artistic Director and Board, this role will lead on finance management, HR administration, compliance, governance, and strategic support. The post holder will ensure everything behind the scenes runs smoothly.
Key Responsibilities:
Financial Management and Planning:
* Oversee day-to-day finance using Sage accounting software.
* Manage all financial transactions, monitor budgets, and produce management accounts.
* Prepare year-end accounts and financial reports for funders and the Board.
* Support funding development through accurate budgeting and reporting.
Operations and Administration:
* Maintain and improve internal systems and operational procedures.
* Support HR functions including onboarding, training records, and PVG checks.
* Oversee compliance with GDPR, insurance, health & safety and other legal requirements.
* Liaise with external IT support and manage assets and contracts.
Governance and Board Support:
* Coordinate board meetings and prepare documentation for governance processes.
* Submit timely returns to OSCR and Companies House.
* Support organisational risk management and contribute to strategic planning.
What does Reachout with Arts in Mind need from you?
Experience:
* Strong financial management skills and experience with Sage or similar accounting software.
* Experience supporting governance, producing board-level documentation, and overseeing compliance.
* A background in operations management within a small team.
* An understanding of mental health and wellbeing approaches is highly valued.
* Experience working in small charities or arts-based organisations is a plus.
Key Skills and Attributes:
* Highly organised, methodical, and reliable, with strong time management.
* A natural problem-solver who thrives in a hands-on, flexible role.
* Excellent communicator with a collaborative, team-oriented mindset.
* Values-driven and aligned with Reachout with Arts in Minds mission.
* Committed to diversity, equity, and inclusion in practice.
Be part of a charity that’s improving lives through the power of the inclusive arts. Apply today and bring your skills to a role with real purpose.
Please email us at recruitment@brucetaitassociates.com to request an information pack, full job description and person specification.
Closing date: 11:59pm on Tuesday 27th May
Interview date: WC 2nd June at Reachout with Arts in Mind, Unit 27 & 28, Lime Tree House
This search is being conducted for Reachout With Arts in Mind by BTA. Our leadership team have all worked in the voluntary sector and we use this experience to match organisations and individuals to create great appointments.
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