Procurement Specialist
The position is hybrid role office based in the Dublin Area
Position Summary
The procurement specialist provides procurement support to Convergint Operations Directors/Managers, Project and Site Managers and/or others as required. Full control of all Project, Smallworks, Service and LSPs procurement activities, and the main point of contact for suppliers and Convergint colleagues within a Procurement functionality. The procurement specialist supports the delivery of service and project-based solutions by executing day-to-day procurement activities for materials, equipment and subcontracted services. Operating in a Global service integrator environment with scope in Europe locations, this role focuses on transactional purchasing, supplier/partner coordination, and procurement to pay process execution, ensuring timely availability of materials and services required for all customer project and support activities.
Job Responsibilities
Procurement Process
* Procurement of all Materials and Subcontractor POs for Operations Projects.
* Procurement of all Materials for Small works & Service-related works.
* Raising POs for System training on behalf of Technical Manager/Service Engineers.
* Raising POs for IT Stock and subscriptions on behalf of IT Department.
* Execute purchase orders for project materials, subcontracted services, etc, based on approved requisitions, ensuring alignment between purchase orders, project budgets, and delivery schedules and responding to urgent operational and service-critical procurement needs.
Supplier/Partner Coordination
* Act as the procurement operational point of contact for suppliers/partners
* Confirm order acknowledgements, lead times, delivery dates, and site‑specific requirements.
* Managing day‑to‑day Account Management with Suppliers/Partners at local / regional level
* Negotiating project pricing to help drive profitability and support operational negotiations on pricing, lead times, delivery terms, and service scope within defined authority.
Compliance & Documentation
* Manage and Maintain savings tracker.
* Managing and reporting supplier SLAs to Procurement Manager Europe and Head of Procurement & Logistics Europe.
* Ensure purchases comply with internal procurement policies.
* Maintain record for project and service procurement, including POs, confirmations, and delivery records.
Cross Functional Collaboration
* After sales support, assisting Logistics in the Returns Process when needed.
* Assisting the AE/Design Team when needed on providing strategic solutions / products to the business.
* Liaise with Key stakeholders to ensure materials are purchased and delivered within budget and to the set timescales.
* Reordering of inventory, Van Stock and Health & Safety equipment alongside Warehouse colleagues.
* Escalate supply risks or delays that could impact customer delivery or contractual commitments.
* Work closely with project managers, service managers, technicians, and warehouse/logistics teams.
Continuous Improvement, Operational Support, System Accuracy & Data Quality
* Monitor stock trends and provide forecasts available to meet project demands.
* Reordering of inventory, Van Stock and Health & Safety equipment alongside Warehouse colleagues.
* Training other departments on the Procurement Process/ New ERP System.
* Liaising with other CTCs on Stock availability and queries.
* Use different Europe ERPs and procurement systems consistently for PO creation, service entry sheets, and confirmations, maintaining accurate purchasing records linked to projects, service orders, and cost centers.
* Identify and elevate pricing, supplier master data, or system issues that impact procurement execution.
* Identify recurring procurement issues affecting project or service execution and propose improvements.
* Support rollout and adoption of standardized procurement processes and tools across Europe.
* Contribute to operational area KPIs.
* Liaising with the Accounts/Invoicing Departments and assisting where needed on invoice queries and ICO Orders.
Job Skills Requirements
* Strong communication written and oral, and personal customer service skills and ability to work under pressure.
* Solid Microsoft Outlook, Excel, and Word skills.
* Solid organizational skills and the ability to handle multiple projects tasks simultaneously
* Excellent attention to detail and data accuracy.
* Solid verbal, written and interpersonal communication skills.
* Effective communication with suppliers/partners, and internal stakeholders.
* Solid ability to facilitate a collaborative working environment for customers and team members.
* Ability to use multiple ERP systems.
* Strong analytical skills.
* Fluency in English; additional European are an advantage.
Education Requirements
* High School diploma or equivalent. NVQ (Vocational Qualification) in Business administration
* Bachelor’s degree in supply chain, Logistics, Business Administration, or equivalent experience (a Plus)
Experience Requirements
* + 2 of procurement or strategic sourcing experience, project manager, ideally within security systems, technology systems integration, distributors or related technical industries (a plus).
* Previous Procurement and supplier relationship experience.
* Previous experience in Supplier evaluation and best practices in buying.
* Experience in a service integrator, system integrator, or project-based environment is strongly.
* Hands‑on experience with ERP/P2P systems and service‑based procurement workflows.
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