FM Search & Select Ltd are working with a well-established Facilities Management company based in Edinburgh, delivering a wide range of services across commercial & public sector contracts. As part of our continued expansion, we are looking to appoint a reliable and organised FM Administrator to join our office-based support team. Role Summary This role will play a key role in supporting day-to-day operations within the business, ensuring all administrative functions run smoothly and efficiently. This is a varied and hands-on role requiring strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities * Provide general administrative support to the operations, service, and projects teams * Manage incoming enquiries via phone and email, directing to appropriate departments * Schedule and coordinate engineer call-outs, maintenance visits, and service appointments * Maintain accurate records, job sheets, and compliance documentation using internal systems * Assist with invoice processing, timesheet collation, and supplier paperwork * Update client and asset databases to reflect ongoing works and project changes * Liaise with clients to confirm appointments, obtain documentation, and provide service updates * Support the mobilisation of new contracts by preparing and managing contract documentation * Ensure health & safety paperwork, RAMS, and certification are kept up to date and filed correctly Requirements * Previous experience in an administration role, ideally within FM, construction, or building services * Strong organisational and time management skills * Excellent written and verbal communication * Confident using Microsoft Office (Word, Excel, Outlook) and CRM/job management systems * Ability to work independently and as part of a team * Proactive approach and willingness to take ownership of tasks * Familiarity with scheduling engineers or maintenance teams (desirable) What’s On Offer * Competitive salary based on experience * Supportive and friendly office environment * Career development and training opportunities * The chance to be part of a growing, dynamic FM business working on high-profile contracts To apply or find out more, please contact us for a confidential discussion