Overview
The Finance Officer will be a key member of the Business Services Team based in our central Lewes site; School Hill Surgery. Working closely with our Finance and Digital Analyst they will support the smooth running of our Practice's finances by ensuring accurate bookkeeping and payments, monitoring financial performance against forecasts and overseeing monthly payroll/pension processing and submissions including Partners' drawings.
We are looking for someone with bookkeeping and payroll experience (ideally, but not necessarily, within the NHS/General Practice) to join our friendly team.
For an informal discussion about the role please contact Geraldine.Hoban1@nhs.net (Managing Director) or Ellie.Davis6@nhs.net (Business Services Manager).
Interviews will take place on Wednesday 1st October at our School Hill Site, Lewes, BN7 2LU.
Responsibilities
* Maintain accurate records of financial transactions using accounting software (Xero).
* Prepare monthly payroll runs. Ensure all payroll amendments are correct and accurate.
* Act as a point of contact for payroll enquiries and perform any ad hoc payroll requests as required.
* Process invoices, receipts, payments, and bank reconciliations.
* Manage accounts payable and receivable.
* Maintain petty cash.
* Be point of contact with bank liaison.
* Assist with the preparation of month and year end reports and other ad hoc tasks as and when required.
* Recording supplier invoices and monitoring payment dates; creating bulk payment files to be paid; processing supplier payments and issuing remittances; reconciling supplier statements.
* Managing, reconciling and analysing petty cash accounts; monitoring cashflow and reporting against forecasts.
* Arranging payment of staff mileage and expenses; undertaking payroll, publishing online payslips, submitting RTI and Pension payments; estimating and managing partnership drawings and additional payments; reporting on payroll and overtime variances; end of year pension submissions and forecasted practice estimates.
* Maintaining an overview of incoming revenue; posting cash received; raising invoices and chasing aged debtors and outstanding payments; posting and managing accruals; reconciling bank statements and payments against accounting software.
* Managing business operational costs and regularly reporting on expenditure; supporting financial reporting and monitoring performance against forecasts; reviewing profit and loss reports with the finance team.
* Submitting End of Year accounts information to our accountants and liaising in resolution of queries; maintaining fixed asset registers and calculating depreciation charge.
* Staying up to date with accounting (Xero) and payroll (IRIS) software; providing support in forecasting, budgeting and business planning; maintaining financial policies and procedures.
* Building and developing relationships with key stakeholders including Foundry accountants; supporting team resilience and related roles in times of absence.
Person Specification
Qualifications
* Essential: GCSEs (or equivalent demonstration of numeracy skills)
* Desirable: AAT or Similar qualification
Experience
* Essential: Bookkeeping and Payroll; Budgets and forecasting; Accruals and Pre-payments; Proficient in key Microsoft applications, including MS Excel (Vlookups etc.); Experience with business accounting software, ideally Xero.
* Desirable: Experience in a similar NHS role; Experience of GP Pensions.
Skills
* Essential: Effective written and verbal communication; ability to interpret, understand and analyse financial information; able to prioritise workload in a busy environment; proactive and responsive to changing needs; able to work well in a team; self-motivated with a can-do attitude; excellent attention to detail.
Other
Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a DBS disclosure may be required.
Employer details
Foundry Healthcare Lewes
Address: School Hill Medical Practice, 33 High Street, Lewes, East Sussex, BN7 2LU
Employer's website: https://www.foundryhealthcarelewes.co.uk/
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