Overview
Job Title: Events Coordinator
Location: The Tall Ship Glenlee, Glasgow
Salary: starting at £26,000 depending on experience
Hours of Work: 37.5 hours a week, flexible between office admin time and events requirements. Will include a mixture of early starts and late evenings between week days and weekends.
Responsible to: Visitor Experience Manager
Responsibilities
* Provide a warm welcoming first contact with clients and manage the communication throughout the planning process until delivery.
* Manage the diary to ensure smooth turnover times and no conflicts taking place between events, ship activities, ship maintenance and the visitor attraction.
* Provide professional walkarounds of the ship to ascertain the client’s requirements while demonstrating knowledge of the ship in a positive and enthusiastic manner.
* Build and maintain strong client relationships to ensure their trust throughout the planning stages and delivery.
* Ensure all clients are provided with T&C’s and risk assessments prior to their event.
* Liaise with the finance department regarding all event invoices and payments.
* Ensure all events follow current licensing laws.
* Create and circulate function running orders to the front of house team and crew in advance for each event.
* Maintain relationships with external catering companies and vendors and ensure all relevant documentation is up to date and on site for each event on board.
* Develop and implement an annual event plan to increase revenue.
* Work within the Events Department budget and report and manage KPIs.
* Support the Tall Ship social media accounts to promote in-house events.
* Ensure all procedures and trackers are up to date throughout event planning stages.
* Produce and present reports to the board of directors and at team meetings.
* Supervise the team throughout the event and run the in-house events.
* Be an ambassador for Glenlee and the company values in an internal and external setting.
Key Skills
* Be able to use own initiative
* Have an in-depth understanding of event management procedures
* Have a can-do attitude
* Have a thorough understanding of standard office software
* Have excellent communication skills
* Be enthusiastic
* Have experience with social media content
* Be a team player
* Can work well under pressure
Qualifications
* Hold a Personal License (preferred but not essential)
* Have an HND in Events Management or similar OR minimum 2 year experiences in a relevant role within the Events/Hospitality/Tourism industry
* Applications close 13/02/26
* Interviews will be scheduled WB 16/02/26
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