Job Overview
James Fisher Medical Centre is seeking a Business and Finance Assistant, for a fixed-term period of around 13 months, to provide maternity cover. The role is responsible for the efficient completion of business, financial and HR administration, supporting the management team to complete work effectively and to the required standard. The ideal candidate will be comfortable carrying out a wide range of business and finance tasks and duties, will have experience of supporting HR administration and experience using an accounting package. You may have previous experience working as a secretary, PA or business assistant either in the health care or private sector. If you are confident and understand the importance of governance, due diligence and professionalism, then you may be the ideal candidate.
Responsibilities
* Management Administration and HR
Overseeing and completing management administration tasks and duties.
Being a part of and supporting the management team to fulfil management and operational objectives.
Supporting staff recruitment and development by completing various HR processes efficiently and professionally, maintaining confidentiality at all times.
Managing staff development and training records, sourcing and arranging training when necessary to support the completion of routine and mandatory training within the practice.
Supporting the Practice Manager and HR manager with the reviews and updating of administrative policies and procedures as required.
Contributing to and supporting the management team in the production of practice reports, development plans, etc.
Develop, implement and embed efficient processes and procedures.
Prepare management correspondence on behalf of the practice manager and management team.
Support the practice manager with preparation for practice meetings.
Coordinate and produce meeting agendas.
Prepare and distribute minutes of meetings.
Acknowledging complaints in line with the practice complaints process.
Support the collation of data and information to support the successful management of complaints, significant learning events and quality improvement.
Update and maintain management plans and action trackers, liaising with relevant colleagues as necessary.
Managing sickness and absence records
Scheduling meetings and supporting the administration of the probation process and
annual appraisal programme.
Supporting the Practice Manager and HR Manager in all other admin tasks, as
reasonably required
Finance
Updating the electronic accounts system ensuring that all transactions are accurately recorded and coded.
Log invoices, payments and income, maintaining an effective records system to support the management team.
Liaison with suppliers and managing general accounts queries, escalating to the practice manager when required.
Reconciling practice accounts, bank statements and income statements.
Completing monthly payroll tasks when required.
Liaison with the practice's accountant when required, in collaboration with the practice manager.
Gathering data, completing and submitting claims in a timely manner, to support practice income.
Using the electronic accounts system to prepare and send monthly and periodic invoices.
Use of the practice clinical system to prepare reports and obtain data to submit for practice claims.
Completion and submission of periodic finance claims, using reports and clinical system data to provide accurate information.
Submit monthly and periodic reimbursement claims to the commissioner.
Support the practice manager to ensure the timely and accurate receipt of income related to claims and reimbursements.
Premises
Carry out weekly and periodic checks and maintaining accurate records and logs. Oversee and participate in premises assessments and audits.
Develop and maintain accurate premises records, ensuring contracts, correspondence, audits etc, are stored electronically and in hard copy when necessary.
Arranging routine and ad-hoc maintenance, liaising with practice contractors as required.
Liaison with the cleaning contractor to manage and resolve issues.
Overseeing minor premises projects and repairs, as directed by the practice manager.
Provide premises updates to the management team, when required.
Qualifications
Educated to A-level / equivalent or higher, with relevant experience (Essential)
GCSE English and Maths (C or above) (Essential)
AMSPAR Qualification (Desirable)
Leadership and / or Management Qualification (Desirable)
Job Type: Fixed term contract
Contract length: 13 months
Pay: £14.50 per hour
Expected hours: 22.5 – 25 per week
Benefits:
* Company pension
* Free flu jabs
* On-site parking
Experience:
* Business administration: 1 year (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person