Job Description – Office Administrator
All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.
Job Purpose: To assist the smooth running of the office by providing administrative support to all departments
Reports To: Director/Managers
Hours: Part Time (3 days a week, 9am to 5pm)
Location: West Farleigh, Maidstone – Office Based
Duties
* Making sure to support all aspects of the office to ensure smooth running of the office
* Providing managers with data and reports where necessary
* Assisting other departments within the business where necessary
Accountability & Key Activities
* Overseeing day-to-day office functions to ensure office runs smoothly
* Providing administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
* Answering phones and directing calls
* Maintaining and organizing files, both physical and digital
* Occasionally checking deliveries
* Ensuring spreadsheets are kept up to date and chasing outstanding information
* Obtaining quotations from suppliers
* Assisting the Accounts Manager with raising Purchase orders on Xero, Chasing Suppliers, data entry and filing (where required)
* Working with the Managing Director to assist in administration tasks
* Attending meetings (as required)
* Updating compliance policies and other compliance paperwork as necessary
* Ad-Hoc Duties
Knowledge, Skills And Experience Essential Skills
* At least one year's xlqdzyr previous experience in an office environment
* Teamwork skills and ability to work independently
* Knowledge of Microsoft Programs
* Good organisational skills
* Ability to have difficult conversations
* Time-management and organizing workloads
* Driving Licence and car (due to office location)
Desirable Skills
* Ability to create new procedures and ensure they are followed
* Decision making skills
* Background Knowledge in Construction would be an advantage