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Location: London (Hybrid) & Flexible Global Coverage (PST, CET, EST)
About the Role
We’re looking for an exceptional Executive PA who thrives on variety, moves effortlessly between time zones, and keeps pace with a fast-paced, creativity-driven schedule.
Job Title: Executive Personal Assistant
Location: London (Hybrid) & Flexible Global Coverage (PST, CET, EST)
About the Role
We’re looking for an exceptional Executive PA who thrives on variety, moves effortlessly between time zones, and keeps pace with a fast-paced, creativity-driven schedule.
Key Responsibilities
* Global Calendar Management
* Organise Mowalola’s diary across PST, GMT, CET, and EST—scheduling design reviews, music rehearsals, press interviews, and social engagements without conflict.
* Proactively identify and resolve time-zone overlaps; send daily “What’s Today” briefs each morning.
* Travel & Logistics
* Plan multi-city itineraries (e.g., LA→London→Berlin→Paris) including flights, ground transport, accommodation, visas, and on-site support.
* Coordinate freight/shipping of samples, instruments, and promotional materials.
* Communications & Gatekeeping
* Serve as first point of contact for high-profile collaborators, stylists, media, and brand partners—screening, drafting, and prioritising all incoming correspondence.
* Maintain confidentiality on NDAs, contract negotiations, and VIP relationships.
* Event & Project Coordination
* Oversee pop-up activations, runway shows, product launches, and music events: venue scouting, vendor management, staffing, and on-site troubleshooting.
* Liaise with creative teams (design, production, PR, social) to ensure timely delivery of assets and approvals.
* Lifestyle & Personal Support
* Manage personal appointments, household services, and routines.
* Plan and execute social engagements and private events: guest lists, VIP table bookings, security, and post-event logistics.
* Administrative & Financial Oversight
* Process multi-currency expense reports, track budget spend, and reconcile invoices.
* Maintain digital and physical filing systems—contracts, look-books, line-sheets, and press kits—for instant retrieval.
About You
* Experience: 3+ years supporting C-suite executives, creative directors, or high-profile talent—ideally in fashion, music, or entertainment.
* Time-Zone Agility: Proven at juggling calendars and logistics across at least three global time zones.
* Tech Proficiency: Expert user of Google Workspace, Microsoft Office, Asana/Trello, Slack, and travel-expense tools.
* Communication: Polished written and verbal English; confident drafting emails, press briefs, and complex itineraries.
* Discretion & Professionalism: Absolute integrity handling confidential contracts, personal data, and creative IP.
* Personality: Energetic, resourceful, diligent, resilient, emotionally intelligent, and passionate about fashion, music, and culture.
* Flexibility: Comfortable working occasional early mornings, late evenings, and weekends to match global demands.
What We Offer
* Competitive salary.
* A dynamic, creative environment.
* Regular international travel.
To Apply:
Please email your CV, a brief cover letter highlighting a time you excelled in multi-timezone coordination, and two professional references to info@mowalola.com with the subject line:
Executive PA Application – [Your Name]
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative
* Industries
Retail Apparel and Fashion
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