We are seeking an experienced and highly organised Programme Administrator to support the delivery of two major graduate training programmes within our department. This pivotal role is ideal for a proactive individual with a strong background in academic administration and financial management, who thrives in a fast-paced and multifaceted environment.
You will provide administrative leadership across all aspects of programme delivery — from admissions and student support to event management, financial processing, and communications. With responsibility for supporting a growing cohort of postgraduate research students (approx. 100) and managing complex internal and external stakeholder relationships, this role offers the opportunity to make a meaningful impact on the postgraduate student experience.
Key Responsibilities
General Administration & Communications
* Act as the first point of contact for student, staff, and partner enquiries.
* Maintain programme information on websites and publications.
* Organise meetings, events, training sessions, travel, accommodation and more.
* Maintain and develop efficient administrative systems and processes.
* Compile and analyse sensitive data, adhering to GDPR regulations.
* Take minutes, prepare agendas, and service programme-related meetings.
Finance Administration
* Manage individual student funding allocations and stipend payments.
* Process expense claims and financial transactions via Oracle R12 and SAP Concur.
* Liaise with departments, suppliers, colleges and funding bodies to ensure accurate and timely payments.
* Support income tracking from industrial partners and other stakeholders.
Student Recruitment & Admissions
* Oversee the administration of the admissions cycle, including processing over 750 applications annually.
* Organise large-scale interview panels (300+ candidates, 70 assessors).
* Issue offers and funding decisions via eVision, liaise with colleges, and ensure compliance with visa and University requirements.
* Promote equality, diversity and inclusion throughout the recruitment process.
Taught Module & Student Programme Support
* Act as module administrator for the first-year training programme.
* Ensure module materials, assignments and feedback processes are coordinated via Canvas.
* Produce student handbooks and manage demonstrator/lecturer Right to Work checks.
On-Course Student Administration
* Maintain accurate records on UKRI databases and internal systems.
* Monitor student milestones, leaves of absence, attendance, and visa reporting.
* Coordinate meetings between students and academic leads and follow up on actions.
Project & Viva Administration
* Manage rotation project placements and the internal viva process.
* Liaise with academic and industry supervisors across the University and partner institutions.
* Coordinate the transfer of students for DPhil research with appropriate funding and support.
Internship Management
* Promote and track internship opportunities and ensure compliance with University policies on suspension of status and funding.
Events, Marketing & Communications
* Manage the programme's social media channels (LinkedIn, Facebook, X).
* Organise key events including the Annual Open Day, Symposium, and Industry Networking events.
* Maintain dynamic content on the programme websites.
Committee Servicing
* Arrange and service all relevant committee meetings, including scheduling, agendas, online access, refreshments, and minutes.
Essential Criteria
* Proven experience in academic administration, in a higher education setting.
* Financial management skills, including budgeting, payments and income tracking.
* Proven experience using eVision and Canvas.
* Experience of website editing and content management
Vacancy ID 19786
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website