* JOB TITLE: Contract Administrator
LOCATION: Wigston
SALARY: £24,784.50
Hours –9am to 5pm.
COMPANY INFORMATION – Contract Administrator
o Reputable and well-established Building Services company specialising in M&E Engineering including commercial gas and HVAC maintenance
o Close working relationships with high profile clients meaning long term contracts and security
o Dedicated to all aspects of maintenance and repair on a wide range of appliances including commercial boilers/burners, oil, chillers, air conditioning
o Operating a mobile team of mobile engineers with various skillsets across the UK
o Excellent reputation for delivering quality and high standards of service
o Leading organisation in M&E Building Maintenance, Air Conditioning and Commercial/Domestic Heating
CANDIDATE INFORMATION – Contract Administrator
o Good experience of working within an office environment and within an administration background.
o Good customer services skills, well presented and articulate with a good telephone manner
o Experience of working on M&E maintenance contracts previously would be advantageous
o Experience of data entry previously would be advantageous
o Motivated and trustworthy
o Well organised with good IT and administration skills including Excel and Word.
JOB INFORMATION – Contract Administrator
o Working on a few contracts to support the admin manager/admin team.
o Supporting admin team for part time leave.
o Processing incoming job sheets to invoicing stage via our systems.
o Using and updating customer portals.
o Handling queries on the administration side in a timely manner.
o General administration/office duties including preparing documents, producing files and filing
o Liaison with other offices as required.
o Keeping the client’s portal database up to date on a daily basis.
o Uploading certification to the client’s portal system to maintain our compliance for the contract terms.
o Ordering monthly filters/belts
o Providing reports as required.
o Keeping on top of WIP.
o Raising quotations daily.
o Liaising with suppliers daily for prices/quotations.
o Potential of attending client meetings as required.
o Supporting the account managers on the contract as required.
o Liaising with sub-contractors regularly to ensure paperwork is received and visits are being completed.
o Raising purchase orders to sub-contractors.
o Raising sub-contractor and supplier orders.
o Supporting the team on raising requisitions for engineers where required.
o Any other administration duties as required by the administration manager.
o Location Leicester
o Reference SELECTHR-VACANCY-16404