12 month fixed term contract
Purpose Of Role:
The Bid Coordinator plays a vital role in supporting the end-to-end bid and tender process, ensuring that all documentation,
communication, and submission activities are managed effectively and efficiently.
The role acts as the central point of coordination between internal stakeholders and external clients, helping to maintain
momentum and compliance throughout the bidding lifecycle. The Bid Coordinator is responsible for ensuring that all bid
activities run to schedule, that documentation meets quality and formatting standards, and that submissions are compliant
with client requirements. By managing timelines, maintaining version control, and supporting the production of high-quality
responses, the Bid Coordinator contributes directly to the organisation’s ability to secure new business and retain existing
contracts.
This role requires a highly organised, detail-oriented individual who thrives in deadline-driven environments and can manage
multiple priorities simultaneously. It is ideally suited to someone with a proactive mindset, strong administrative skills, and a
collaborative approach to working across departments.
Key Responsibilities:
• Bid Inbox Management:
o Daily monitoring of the shared bid inbox
o Responding to tender enquiries and clarification questions
o Ensuring queries are tracked, delegated, and responded to appropriately
o Maintaining accurate records and filing email correspondence
• Portal Management:
o Downloading and uploading tender documents via client-specific portals
o Setting up and maintaining folder structures for each opportunity
o Coordinating the version control process for documents
o Uploading final bid submissions, ensuring formatting and compliance
• Supplier Questionnaires & Compliance Documentation:
o Completing standard PQQ sections (e.g., pass/fail criteria)
o Collating and uploading corporate information such as audited accounts, insurance, and certifications
o Supporting responses to compliance-related sections
• Calendar & Meeting Coordination:
o Scheduling internal Bid/No Bid meetings and other key discussions
o Managing calendars and reminders to align with submission deadlines
o Coordinating stakeholder availability across multiple teams
• Legal & Contractual Support (Basic Level):
o Assisting with initial contract reviews and highlighting key clauses
o Liaising with the legal team for formal contract review and support
• Document Production & Submission Support:
o Formatting and proofreading documents in MS Word
o Creating appendices, org charts, and visuals (basic graphics skills useful)
o Assisting with the bid library by inputting reusable content and updating it regularly
Key competencies/behaviours:
• Comfortable working under pressure and to strict deadlines
• Excellent organisational and time-management skills
• Ability to collaborate with multiple stakeholders across the business
• High attention to detail, particularly around formatting, grammar, and compliance • Experience with electronic portals and structured filing systems Qualifications, Skills and Experience: • Proficient in MS Word, Outlook, Excel, and PDF editing tools • Previous background working in procurement portals would be beneficial but not desirable • Familiarity with tools such as SharePoint, Teams, or other document collaboration platforms • Strong written and verbal communication skills
What we offer:
* Competitive salary
* Net Zero Pension Scheme
* Flexible working hours and hybrid working model
* 28 days of holidays and generous Family Leave policies
* Central London location (Soho)
* Lots of opportunities to socialise!
Why should you choose Connected Kerb as your next career move ?
* We are very passionate about people and will work with you to define opportunities to develop your career
* Lots of opportunities to really develop your expertise in all key Delivery functions.
* A flat organisation, where exceptional talents can make a real impact.
* A diverse and exciting work atmosphere, working with passionate and talented teams.
Connected Kerb is committed to the equal treatment of all current and prospective employees. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Connected Kerb.
Please note, we do not accept speculative CVs and we are not accepting CVs submitted by recruitment agencies.
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