An exciting opportunity has arisen within Scottish Prison Service as we recruit for Finance Assistant within SPS Headquarters. The post holder will provide finance support to the business, in particular covering the Estates function within the organisation. Ensuring accurate and timely reporting and processing in relation to key areas of spend. Working closely with Estates colleagues, to provide assurance to the Finance manager on validity and recording of spend.
Job role
* Extracting information from the financial system for completion of various monthly/quarterly/annual reports and liaising with relevant colleagues to obtain further information on transactions as required.
* Assist with compilation of month end accruals and prepayments, checking for validity and accuracy, reviewing for completeness before passing on to Finance Manager, within timelines set down.
* Ownership of invoice processing in key areas of spend, including, but not limited to large capital and revenue projects and utilities. Ensuring that correct process has been followed for approval
* Assisting in the preparation for year end and with checking and recording information onto year-end schedules.
* Provide cover for the other Finance Assistant posts across the HQ finance function as required including covering work within other SPS HQ departments.
If you have the following, we would like to hear from you:
* Minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or NVQ Level 2 or equivalent qualifications or relevant experience. (Essential)
* Hold a financial qualification or be working towards this e.g. AAT, CAT, HNC (Desirable)
* Excellent numeracy skills with the ability to analyse a wide range of information, making use of a variety of IT packages, including competency in Excel, word and outlook. (Essential)
* Ability to work effectively on your own initiative and as part of a team with excellent organisational skills and the ability to work to specified deadlines. (Essential)
* Well-developed oral and written communication skills with the ability to build and maintain effective relationships with a wide range of contacts. (Essential)
* Experience in purchase order and invoice processing. (Essential)
Some of the benefits you can enjoy in role are:
This role lends itself to Hybrid working, in line with policy. While the main office location will be HQ there may be some travel to establishments to aid in the understanding of the operational issues.
* Attractive Pension (Civil Service)
* Commitment to your personal and professional development
* Free gym and car parking
* Discounts at high street stores, supermarkets and restaurants through our partners at Blue Light Card, Edenred and Civil Service Sports Council.
* Sick Pay
* Annual Leave - 37 days rising to 42 days
For information on the job, including full job description and person specification, and to apply for these vacancies please visit the Scottish Prison Service website. We are committed to your personal and professional development and offer a wide range of career progression opportunities.
Closing date: 1 October 2025.