Job Title: Executive Assistant - 12 month FTC
Location:UK
Location Type: Remote
Website: https://www.wmfts.com/en/
Group: https://www.spiraxgroup.com/
This role is for a 12 month fixed term contract to cover for maternity leave.
Watson-Marlow Fluid Technology Solutions is part of Spirax Group, a FTSE100 and FTSE4Good multi-national industrial engineering Group with expertise in the control and management of steam, electric thermal solutions, peristaltic pumping and associated fluid technologies.
When you join us, you will be integrated into a cooperative and encouraging team, participate in challenging yet critical work, and experience ongoing growth opportunities to help you achieve your full potential. Visit our website to learn more.
Job Summary:
We’re looking for a proactive, pragmatic, and solutions-oriented Executive Assistant to support our Strategic Business Development (SBD) Director, Global Head of Engineering, Head of Customer & Market Development and Head of Global WM Architect. This is a high-impact role requiring critical thinking, initiative, and the ability to act independently with integrity. You will be able to co-ordinate, organise and prioritise, and remain focused under pressure. You will be a trusted partner, helping the team achieve strategic goals while navigating a fast-paced, ever-changing environment.
Key Responsibilities:
* Full responsibility for the day-to-day running of the SBD Director & his Senior Team, proactively managing your own and the Team’s workloads
* Providing full EA support to the Director’s Senior Team, including support across the SBD organisation
* Day-to-day diary management, arranging both internal and external meetings, ensuring maximum time utilisation
* Be a proactive member of the SBD Leadership Team, organising and co-ordinating leadership and Divisional team meetings, team building events, hybrid events etc, including preparing and distributing agenda and action items and ensuring all relevant supporting papers are provided
* Sustain a strong and close working relationship with the SBD Director’s direct reports to provide proactive assistance/support, where appropriate.
* Organising international and domestic travel and accommodation, to support the SBD Director and his Senior Team
* General administration - handling expenses, processing invoices, tracking holidays, responding to emails where appropriate, and supporting other administrative matters
* Undertake ad-hoc projects as requested by the SBD Director’s Senior Team.
* Researching and gathering information and data in order to produce PowerPoint presentations and briefing papers for meetings
* General administrative duties for the SBD Senior Team, with a focus on tasks spanning across the Division, like maintaining and updating the annual reporting calendar
* Be a proactive member of the SBD Leadership Team, including organising and co-ordinating regular monthly meetings
* Working well within the Executive Assistant community, showing strong teamwork capability and providing support to other Directors when necessary
Skills/Experience:
* Possess excellent organisation and prioritisation skills and can manage your workload effectively and meet deadlines
* Digitally and technically proficient – specifically Microsoft 365, Teams & Concur
* Be collaborative with the ability to engage with stakeholders from many different business areas at all levels. Have excellent interpersonal and communication skills and superb attention to detail
* Be a natural problem solver and calm under pressure
* Demonstrate patience, discretion (especially when handling sensitive information) and emotional intelligence
At Watson-Marlow, we believe in taking care of our colleagues. We offer a generous benefits package, including:
* A competitive salary
* Flexible working arrangements
* A generous holiday allowance
* Three days’ paid volunteering leave
* Life assurance
* Additional support and benefits through our Everyone is Included Group Inclusion Plan
Everyone is Included at Spirax Group
We are passionate about creating inclusive and equitable working cultures where everyone can be themselves and achieve their full potential. For us, that means supportive teams and strong relationships where everyone’s contribution is valued - across social and cultural backgrounds, ethnicities, ages, genders, gender identities, abilities, neurodiversity, sexual orientation, religious beliefs, and everything else that makes us human and unique.
We want everyone to be able to make their difference here, so we will always consider requests for flexible working.
We know that everyone needs some extra help from time to time too, so we have introduced a range of additional benefits through our Group Inclusion Commitments. These include
* Gender-neutral parental leave
* 15 days of extra paid caregiver leave
* Paid time off and support for anyone experiencing pregnancy loss or domestic abuse
* Menopause-friendly workplace principles and more
Learn more at spiraxgroup.com/inclusion .
We are also a Disability Confident Committed Employer. If you would like to apply using this scheme, please select this option in our application form.
We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. We encourage candidates from all backgrounds to apply.
If you require accommodations during the application process, please let us know.
Company Overview
At Watson-Marlow Fluid Technology Solutions, part of Spirax Group, we are driven by innovation and are dedicated to creating an inclusive workplace where everyone is empowered to make a difference. As a world leader in manufacturing peristaltic pumps and associated fluid path technologies for the life sciences and process industries, we offer a wide range of products, including tubing, specialised filling systems and products for single-use applications.
Our shared Purpose is to create sustainable value for all our stakeholders as we engineer a more efficient, safer and sustainable world. Our technologies play an essential role in critical industrial processes and industrial equipment across industries as diverse as Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors and Healthcare. With customers in 116 countries, we provide the solutions that sit behind the production of many items used in daily life, from baked beans to mobile phones!
Our inclusive culture and Values, unites us, guides our decisions and inspires us everywhere that we operate. We support our colleagues to make their difference for each other as well as customers, communities, suppliers, our planet and shareholders by creating a truly equitable working environment where everyone feels included.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Contract
Job function
* Job function
Administrative
* Industries
Industrial Machinery Manufacturing
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