Location: Bolton, onsite
Employment: Full-time. Permanent. Monday – Friday.
Purpose of the role
We are seeking a diligent and proactive Procurement Administrator to provide essential support for the head office Procurement team. A detail-oriented role, for a well organised individual capable of processing multiple administrative tasks in a fast-paced office environment to support in the delivery of the departmental strategy.
Education/Experience/Qualifications:
Minimum of 2 years continuous experience in a busy administrator role.
General Skills/Attributes:
· Strong analytical ability and numeracy skills with above average Excel skills.
· Strong emphasis on accuracy and attention to detail.
· Solid organisational skills.
· Effective and professional communication skills via telephone, email, internet, face-to-face.
· Good time management and prioritisation skills.
· Knowledge of procurement processes, policies and procedures (beneficial but not essential).
The Successful Applicant:
· Excellent analytical skills and attention to detail.
· Skilled in the use of Microsoft Excel and data management.
· Ability to demonstrate good numeracy and organisational skills.
· Ability to work accurately in a busy, fast paced environment.
Main Duties and Responsibilities
First line support for the procurement team
o Taking and screening calls to the Procurement department.
o Responding to queries from distributors and suppliers.
o Maintaining supplier records and diaries.
o Checking accuracy of supplier data.
o Logging distributor complaints.
o Preparing supplier and committee meeting supportive documents.
o Minuting committee meetings.
o Logging department actions onto Microsoft Teams.
o Recording Expressions of Interest from potential suppliers.
o Maintaining the master private label samples.
o Supporting the audit process of Jangro branded products.
o Collating product and supplier feedback from distributors.
o Draft and distribute correspondence to distributors, suppliers and committees.
o Preparing and issuing documentation via AdobeSign.
o Compiling supplier KPI results.
o Running supplier credit checks.
o Any other administrative task in support of the team
Supplier Turnover and Volumes
o Supporting the Procurement Manager in reporting on figures.
o Supporting Suppliers through the Supplier Data Portal.
o Processing Queries to ensure suppliers can be invoiced in a timely manner.
o Verifying the accuracy of volume data against turnover data.
Product and Supplier changes
o Working closely with Marketing and IT to ensure product changes are processed.
o Updating the PIM with new product and supplier details and amendments.
o Collating supplier and product detail for new catalogues.
Tenders
o Supporting the Category Manager/Buyer in updating the Process and Supplier sheets to log progress.
o Transferring commercial submission and filing supplier responses.
o Support with processing samples.
Back up / Cover for:
o logging commodity indices information when Category Manager is away.
o Minuting strategic supplier meetings, as required from time to time.
Package
* Company pension
* Employee Assistance Program
* 22 days annual leave + Bank Holidays (Increasing annual leave entitlement with long service)
* 2 x Wellbeing days (in addition to annual leave)
* 1 x Gift & Gain Day
* Contribution towards eye tests
* Free parking
* On-site gym
* Weekly yoga sessions at HQ
Job Type: Full-time
Benefits:
* Company events
* Company pension
* Cycle to work scheme
* Free parking
* Health & wellbeing programme
* On-site gym
* On-site parking
* Sick pay
* Transport links
Experience:
* Microsoft Excel (Expert): 1 year (preferred)
* Administration: 2 years (preferred)
Work authorisation:
* United Kingdom (required)
Work Location: In person