Job Description
Job Title: Accounts AssistantSalary: £30-32k per annumHours: Monday to Friday: 37 hours per weekLocation: Eastwood, NottinghamRole PurposeTo provide effective accounts administration support, ensuring the accuracy and integrity of financial data and adherence to company policies and procedures.Key Objectives Ensure timely and accurate processing of invoices and expenses Maintain integrity across balance sheet accounts, including GRNI and unallocated cash Support accurate month-end and year-end financial reporting Uphold high standards of data accuracy and process compliance Contribute to the smooth operation of the Finance functionKey Responsibilities Process and log all purchase invoices promptly and accurately, ensuring authorisation is in line with the company's 'A3 Authorisation Levels' policy Scan and forward invoices and credit notes to the Finance Shared Services Centre (FSSC) in a timely manner Match invoices/credit notes with purchase orders, ensuring compliance with internal procedures Assist the FSSC with supplier statement reconciliations Monitor GRNI reports and expedite missing supplier invoices or credit notes Review and clear registered third-party invoices in a timely manner Prevent and resolve debit balances on the purchase ledger; manage regular payment runs Investigate and resolve supplier invoice/credit note queries Maintain overall accuracy and integrity of the purchase ledger Support monthly reporting by analysing general ledger accounts and posting authorised month-end journals Process and monitor petty cash transactions, ensuring appropriate coding and authorisation Maintain and manage the company's fuel card and fleet databases Prepare accruals, prepayments, and other entries in line with the month-end timetable Ensure accurate and timely processing of reversing and recurring journals Manage cheque requisitions and ensure approvals are in place Perform daily bank statement reconciliations Reconcile local and foreign currency cashbooks at least weekly Maintain intercompany account reconciliations and facilitate timely settlements Submit FX Exposure reports to Treasury twice monthly Conduct integration routines regularly, resolving any blocked or rejected items promptly Monitor and clear unallocated cash balances on a regular basis Provide ad-hoc support as requested by the Finance ManagerQualifications & Experience 3- 5 years' experience in a similar Accounts environment Bookkeeping/Accountancy qualification preferred GCSE (or equivalent) in Maths and English Experience in customer/supplier interactionTechnical Skills Strong IT skills, particularly in Microsoft Excel and financial software Experience using ERP/accounting systems is desirablePersonal Attributes Strong attention to detail Organised and methodical Diligent and committed to accuracy* Ability to prioritise workload and meet deadlines