Overview
Bookings Coordinator sought by Artrix Theatre, a vibrant and dynamic arts venue offering live performances, films, and community events. Located in Bromsgrove, the venue provides a welcoming space for both established and emerging talent, and an inclusive platform for the local community to engage with the arts.
Responsibilities
* Work closely with the Lead Trustee to manage the booking of all theatre performances, events, and community activities.
* Coordinate all logistical aspects of booked events, including scheduling, staffing notifications, and passing on safeguarding and technical requirements.
* Quote booking terms, fees, and contracts, ensuring clarity and fairness from a pre-provided framework.
* Assist the Lead Trustee with input to and updating of the Venue Management system.
* Maintain strong relationships with community room hirers, promoters, artists, and production teams to facilitate smooth event execution.
* Prepare event information for marketing, including schedules, performer details, and event-specific requirements.
* Collaborate with the Technical Manager to ensure all production requirements are met (technical, staging, lighting, sound).
* Work with the lead volunteer to adhere to safeguarding measures.
* Liaise with the Venue Manager to ensure spaces are prepared to specification.
* Monitor the smooth operation of events on the day of performance if on-site.
* Collect feedback from bookers and report to the Operations Team.
* Collaborate with Marketing and Box Office teams to promote upcoming events and ensure ticket sales are on track.
* Report to the Lead Trustee and Operations Team on bookings, operational issues, and opportunities for growth or improvement in programming.
* Carry out associated administrative duties: maintain bookings calendar, process booking forms and contracts, prepare event paperwork, load show information, invoice and check deposits/fees, and prepare financial summary statements and net income.
Essential Skills & Experience
* Experience in a similar role within theatre, hospitality, arts, or event management.
* Strong understanding of theatre operations, technical requirements, and logistics.
* Excellent communication skills to liaise with performers, promoters, staff, and the public.
* Strong organisational skills with the ability to manage multiple events simultaneously.
* Proficiency in Microsoft Office and venue booking systems (experience with Patronbase or similar software is an advantage, but training will be given).
* Proactive, problem-solving approach with excellent attention to detail.
* Ability to work under pressure and remain calm during busy periods.
* Flexibility to work evenings and weekends as required by the event schedule.
* Experience of invoicing and financial statement preparation.
Desirable Skills
* Knowledge of the performing arts industry and current trends.
* Experience negotiating contracts and managing budgets.
* Familiarity with health and safety regulations within a theatre or event context.
Benefits
* C£25-30K salary, negotiable depending on experience
* 22 days + statutory holiday, rising with service to 25 days
* Free onsite parking
* Nest pension
* 35 hours per week (some evenings and weekends required)
* A supportive and creative working environment within an established cultural hub
* Opportunity to be involved in diverse, exciting projects and events
* Chance to contribute to growth and success of a community-focused venue
* Opportunities for professional development and growth within the arts sector
Bromsgrove, Worcestershire
J-18808-Ljbffr