We are currently looking for a permanent full-timeLegal Secretaryto support our busy and successfulCommercial Propertyteam in our Wynyard office within easy access of the A19.
The purpose of this role is to provide vital legal secretarial support for the Commercial Property team on a full-time basis to add to the existing support team. Good, reliable secretarial support is a key component in any Law Firm and enables Lawyers to focus on client care and fee earning work. The successful candidate will preferably have experience in a legal secretary role.
You will be working with Partners, Fee Earners and other secretaries in a supportive and friendly busy team environment based in a modern, open plan office in the easily accessible Wynyard Business Park.
This is a Full-Time role for 35 hours per week and is office based.
Main duties and requirements
* Providing full secretarial support to fee earners including preparing correspondence and documents through fast and accurate audio-typing and word processing.
* Providing enhanced support to their fee earner and being confident and willing to use own initiative.
* Preparing transactional documents and amending documents using track changes and preparing clean copy documents from previously track changed documents.
* Opening, maintaining and closing files on the case management system.
* Storing and retrieving client files.
* Dealing with title deeds including; requesting title deeds from lenders, scheduling deeds and arranging storage and retrieval of title deeds in accordance with office procedures.
* Filing and preparing mail and enclosures for dispatch.
* Obtaining copy documents and office copy entries from the Land Registry using their online portal.
* Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and refreshments, and maintaining an up-to-date diary for his/her fee earner(s).
* Attending clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Firm’s standards for client care.
* Ensuring that all telephone calls are answered promptly and messages passed on immediately.
* Contributing as a team member including providing support to other secretaries as required.
Preferred skills and experience
* Experience in the role of a legal secretary along with relevant departmental knowledge, preferably in a property related discipline.
* Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.
* Experience of Microsoft Office Suite, including Word and Excel.
* Excellent English grammar/spelling; familiarity with legal terminology and numerical skills.
* Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
* Ability to organise and prioritise your workload to the required standard and within the required timescales.
* Ability to work effectively within a team as well as independently.
* Ability to work under pressure as and when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met.
Person specification
* Experience in a legal secretary role is essential
* Flexibility.
* Confidentiality and discretion.
* Proactive; willing to use initiative.
* Able to work well independently as well as part of a team.
Closing date for applications is 30th June 2025,although we will be reviewing applications as they are received and we reserve the right to close the vacancy if a suitable applicant is found before the closing date.
Please refer to the top of our careers page for the excellent range of benefits we offer.
No agencies please.
Contact us for more details on how we can help.
Limited Liability Partnership Registered in England Number OC315000
Tilly Bailey & Irvine LLP is a limited liability partnership registered in England (number OC315000) and is authorised and regulated by the Solicitors Regulation Authority.
The Legal Ombudsman is an independent and impartial scheme set up to help resolve legal service disputes. Their website can be viewed at WWW.LEGALOMBUDSMAN.ORG.UK
4.5
1074 reviews
Satisfaction
90%
Value for money
87%
Would recommend
88%
Communication
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Initial impressions
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Approachability
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Documentation Accuracy
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Legal knowledge
90%
What our clients say
Independently verified reviews
Reece
Reece
I was recommended Tilly Bailey and Irvine through my estate agent. Going with them was the best decision I made! The team are amazing and I can’t than ... k them enough. My sale wasn’t the most straight forward but their expertise, professionalism and amazing communication made the process so much easier! A big thankyou to Alison Wilson, Amy Moody and Megan Bushnell for being so friendly and helpful. I really appreciate all your help and I would definitely use your team again! 5* Solicitors!
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john
Great service from TBI Stockton
We have used Maria Northrop and her team at Stockton many times and always received fantastic service. We have recommend their services to others and ... will be using them again.
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Matthew Smith
Family Court Proceedings
Family Law | Adoption, Surrogacy, Care and Special Guardianship
Excellent and professional throughout the whole process, Lucy was always there and went above and beyond to make sure the whole process was smooth and ... successful. Thanks again for everything.
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Laura
Charles and Harry have made my house move so smooth and seamless. They are really knowledgeable and nothing was ever a problem for them. Could not rec ... ommend them enough. Thank you for being so great !
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Matt
Matt
Amy Moody was a great help during my sale and would highly recommend
Posted on
David
Sale of 43 St John Street
The process was effortless and speedy. Both Laura and Maria of the Stockton on Tees office were very efficient and professional.
Posted on
I want to say how pleased I was with the professionalism and support you provided me throughout the process of my remortgage especially Denise Donkin
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Chris Thorby
Purchase of 22 Old Bakery Way, Mansfield.
The solicitor Rachael Lee at your practice has pleased me with her very good, professional service provided in my purchase of the flat referenced abov ... e. What I particularly like is the fact that Rachael answered the phone every time that I phoned her during the conveyancing period. I have not experienced this in any of my several previous property sales and purchases, I have always had to leave messages and not always received call backs. This was never the case with Rachael and I noticed that s...
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Ian
May 29, 2025
Ian
Couldn't be happier with their service. Smooth process throughout. Highly recommend.
Posted on
May 22, 2025
Fantastic Service from Rachael Lee and the team!
Used TBI for my remortgage and received outstanding service from all involved. Very quick process with regular updates and no issues. Would highly rec ... ommend. Thank you team! xx
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