EQUANS is looking for a Personal Assistant to join our team based in either Stoke-on-Trent or Central London on a permanent full time basis working 40 hours per week from 09:00 to 17:30, Monday to Friday with a 30 minute unpaid break. On offer is hybrid working - Stoke-on-Trent or London office based, a competitive salary and benefits package.
What will you deliver?
* Maintain efficient office administration processes to ensure a smooth and efficient service is delivered to the Managing Director and team members
* Organise and produce complex (confidential) papers and reports for the Director and team
* Undertake multi diary management and plan schedules in diaries to optimise the working day of allocated team members
* Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the executive team, as necessary
* Prepare documents and presentations as required
* Arrange and attend meetings/conferences as required, record actions, and ensure appropriate facilities are organised
* Prepare agendas and reports for meetings and support the Director by chasing activity, reports and outcomes from meetings
* Co‑ordinate, and where needed, book travel and accommodation for the team
What can we offer you?
* 24 days annual leave (+ public holidays)
* Life Cover equivalent to 1 times annual salary
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Holiday purchase scheme
* 2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes
* Attractive Employee Referral Rewards Scheme
* Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
* 24/7 Employee Assistance Programme and access to mental wellbeing app
Who are we looking for?
* Driven individual who can work proactively to resolve issues and support a wide range of needs
* Prior experience in a similar role essential
* Highly organised and able to manage multiple activities at any one time
* Rounded educational background with direct experience in financial and operational administration
* Experience in both finance and workflow administration desirable
* Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems
* Excellent communication and customer service skills
* Demonstrate good time management skills, working to deadlines and adhering to set procedures
* Needs to be highly motivated, organised, versatile and adaptive
* Must have a full, valid UK driving licence
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