HR Systems Administrator - Farnborough
Our client is looking for a HR Systems Administrator to provide thorough, accurate and timely administration support to the Human Resources function. Maximising quality and proficiency in the processes, procedures and data requirements to ensure a smooth operation of the HR function.
Key Responsibilities
Payroll
1. Input of monthly changes; allowances, deductions, one-off adjustments, new joiners, pension, family leave, bank details, overtime, sickness, leavers, addresses, positions, salaries, tax codes and student loans
2. Liaise with Head of HR/Finance/Frontier regarding any queries
3. Peer checking of HR and Payroll Administrator’s input
HR System
4. Update and maintain SelectHR with new joiner, changes and leaver information
5. Run monthly and adhoc reports
6. Update processes and system functions to gain further efficiencies
Flexible Benefits and Pension
7. Set up new joiners and open initial flex window
8. Open windows for employees with qualifying lifestyle events
9. Change status of employees to ‘Leaver’ on day of resignation
10. Change status of employees leavers to ‘Archive’ after 25th of last working month
11. Contribute to the annual flexible benefit window project
Recruitment
12. Collate and log CV’s
13. Arrange Interviews
14. Provide agencies with interview feedback
15. Prepare offer letters and contracts (plus accompanying documents)
16. Process Credit and Criminal checks
17. Request references
18. Confirm start dates
19. New joiner checklist
Maternity/Paternity/Adoption/Shared Parental Leave
20. Write to employees to confirm their details when going on a period of family leave
21. Write to employees to confirm their details when returning from a period of family leave
22. Prepare the appropriate documentation for payroll
Staff changes
23. Issue letters and ensure appropriate changes are made through the HR, payroll and flexible benefit system based on information provided by managers and the Head of HR
6. Absence
24. Extract monthly sickness records from SelectHR
25. Input sickness into payroll
26. Run monthly Bradford factor report and provide results to Head of HR
7. Leaver Procedure
27. Full leaver checklist
8. HR Inbox and post
28. Post to be opened at start of each day and distributed accordingly
29. HR inbox to be monitored 2 – 3 times a day and colour coded so actioned appropriately by the HR team
Scanning and filing
30. Scanning to be kept up to date
31. Files to be moved to SelectHR at least once a week
Business continuity
32. Complete monthly process to update NoK details
33. To support the Head of HR with annual and adhoc HR projects
34. Minute taking at absence, disciplinary and any other required meeting meetings
35. Adhoc duties as required by the Head of HR
Requirements
Knowledge: Knowledge of basic HR policy (desirable but not essential)
Experience: Working within a busy Department with exposure to multiple IT systems and Excel (payroll and/or employee benefit experience is desirable). Preferably, but not essentially experience with the Financial Services industry or another professional services environment
Qualifications: Maths and English A-C/9-4 (GSCE or equivalent) & Degree