ADMINISTRATIVE SECRETARY/RECRUITMENT CO-ORDINATOR – ROTHERWAS, HEREFORD If you are looking for a new challenge with a global market leader which designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 6 decades of experience and are dedicated to finding the perfect solutions for our customers. The HR Smith Group, a world leader in Airbourne antennas, search & rescue equipment and aerospace electronics, has the following vacancy for an enthusiastic person to provide secretarial and reception duties in our Business Administration Centre. Key Responsibilities: • Organise and administrate the recruitment process, including uploading job adverts onto recruitment platforms, sponsorship of adverts, processing applicants, coordinating and updating spreadsheets, reporting documents and communicating with candidates and managers. • Answer incoming telephone calls and transferring callers to relevant staff members. • Reception duties to include meeting and greeting visitors and guests, issuing visitor passes. • Organise visitor refreshments and lunch when requested by Directors or Senior Management. • Process and distribute incoming post, faces and emails. • General administrative duties to include stock control and ordering of stationary. • Keep all telephone directories up to date and distribute through the company, as required. • Process and distribute timesheets on a 5-weekly cycle. • Control fleet vehicles onsite, ensuring fleet maintenance is kept up to date. • Control diary for the booking of conference and meeting rooms as required. • Liaise with internal departments and communicating with external 3rd parties. • Create agendas, schedules and take minutes for meetings, conferences and other assigned events as and when required. • Draft and file documents, as well as entering data and maintaining databases. • Assist directors when required with personal and business administration. • Distribution of information for promulgation on Company noticeboards. • Responsible for ensuring reception desk is manned during office hours with the exception of holidays/sickness. • Supervision and training on the receptionist duties. • Manage and supervise workloads within reception, as well as drivers/general assistances. • Principal point of contact for the facilities department and organisation relating to reception duties. Job Requirements: • Experience with taking minutes of meetings and have excellent key board skills • Highly proficient using Microsoft Office suite software, Excel, Outlook etc. • Previous reception and customer‑facing experience with a professional, service‑oriented approach. • Secretarial background including diary management, scheduling and meeting coordination. • Solid administration skills covering filing, documentation and process management. • High attention to detail with consistent accuracy under pressure. • Outstanding communication, interpersonal, customer service and organisational abilities. • Professional, presentable, self‑disciplined and reliable in demanding environments. • Approachable, supportive and willing to assist colleagues constructively. • Proven supervisory and leadership experience with ability to motivate and manage diverse staff Benefits: • Free onsite parking. • Free refreshments (tea and coffee). • Casual dress. • Company social events. • Opportunity for company bonuses. • Cost of living reviews carried out annually by the Directors. • 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year). • Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years’ service up to a maximum of 26 days. • Life Insurance Scheme – 3x annual salary. We have a positive, professional and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate. • Full time position. • Hours are based on a 40-hour week, Monday to Friday 8.00am to 4.30pm with half an hour each day for lunch. No weekend, evening or bank holiday working. • Salary commensurate with experience. • Free internal training provided as required. • Opportunities to progress, promote internally and up skill. • Due to the nature of the business being a manufacturing environment, working from home arrangements are not available. If you want to find out more about one of Herefordshire’s largest hi-tech companies then please visit our website; www.hr-smith.com. If you are interest in this role, please email your CV to recruitment@hrsmith.biz. The HR Department, H R Smith Group of Companies, Unit 416, Tarsmill Court, Rotherwas Industrial Estate, Hereford, HR2 6JZ.