Job Title: Purchasing Assistant
Department: Purchasing
Responsible to: Category Manager
Responsible for: Providing administrative support to the Purchasing Team
Summary of main purpose of the Job:
This role is key to ensuring the seamless and efficient flow of goods throughout the company. It demands a hands-on and fast-paced approach, requiring exceptional planning and organizational skills. You must possess strong negotiation, data analysis, and problem-solving abilities. Meticulous attention to detail, a rigorous approach, and the ability to thrive under pressure are essential.
Knowledge and Skills Required:
* Knowledge of procurement processes such as order fulfilment and inventory management
* Analytical and process-oriented mindset
* Excellent Communication and interpersonal skills
* Attention to detail and organised approach to work.
* Ability to manage multiple projects, responsibilities and conflicting KPI’s simultaneously
* Demonstrated ability to communicate effectively and professionally with colleagues, and suppliers via phone, email, and instant messaging platforms (e.g., Teams).
Main Duties and Responsibilities:
· Place purchase orders accurately and efficiently with suppliers.
· Process and resolve invoicing errors.
· Enter and maintain accurate product pricing information.
· Set up new products within the company systems.
· Manage supplier relationships, including liaising regarding deliveries, undelivered goods, and order updates.
· Ensure optimal stock levels are maintained while considering space and financial constraints.
· Prevent overstocking by carefully analysing inventory data.
· Maintain accurate and up-to-date product information, including allergen information.
· Complete administrative tasks related to suppliers and product codes.
· Participate in daily multi-departmental meetings to ensure seamless operations and excellent customer service.
· Assist and support with sourcing replacement products from alternative suppliers.
· Support the Category Manager on projects aimed at improving product categories and enhancing overall procurement processes.
· Prepare and present reports for the team and wider business
· Forecast future sales rates of our products
General Conduct
* Keep all computer and manual records updated daily/weekly as required.
* Ensure all meetings you are required to attend are done so and the appropriate level of preparation in undertaken.
* Ensure as far as is reasonably practicable your own health, safety, and welfare and that of others who may be affected by your acts.
* Any other duty which may be reasonably requested by your manager