Overview
Job Title: Admin Assistant
Salary: £7,128.95 - £7,242.08 per annum
Hours: 12 hours per week, term time only
Location: Clent Parochial Primary School
Contract: Permanent
The Governing Body are seeking to appoint a caring, committed, enthusiastic and innovative administrator to join the school office team. We are looking for someone who will enjoy working in a friendly school where being part of a team is essential. The successful candidate will be flexible, organised, highly motivated with forward thinking skills and able to work on their own initiative. While experience of working in a school office would be desirable, it is not essential as training can be provided.
We are a happy, caring school and are committed to safeguarding and promoting the welfare of children and young adults and expect all staff and volunteers to share this commitment. We adhere to robust safeguarding procedures; the post will be dependent upon an enhanced DBS disclosure and two written references.
Responsibilities
* Take responsibility for the day to day running of the school office and assist the Headteacher with the effective administration of all school matters.
* Provide administrative support to the Headteacher and other staff, including letters, reports, newsletters, recruitment and reference requests, organisation for school productions, open days and nursery visits.
* Greet all visitors and parents at the school office, answering queries and directing as necessary.
* Maintain schedules and diaries, dealing with confidential information with complete discretion.
* Complete and send off LA and DfE assessment and staffing returns, together with Census Returns throughout the year as requested.
* Administer the school meals system, including paid and free hot dinner orders.
* Administer coordination of school milk provision (through the www.CoolMilk system).
* Coordinate provision and payment of music lessons and school clubs.
* Administer management information system providing all pupil information, including electronic upgrades and attendance registers, including penalty notifications.
* Administer school transfers and admissions, including induction documents, electronic files and assessment data.
* Administer Nursery Funding.
* Arranging transport for and organisation of any school visits, trips, sports and residential activities.
* Liaison with the PTA for the purpose of messages, newsletters and promotion of events.
* To undertake any other relevant duties at the same grade.
Qualifications and requirements
Experience of working in a school office is desirable but not essential as training can be provided. The role requires flexibility, good organisation, motivation and the ability to work on own initiative. The post requires safeguarding responsibilities and an enhanced DBS disclosure and two written references.
Working arrangements
Hours: 12 per week – Tuesday 12-4, Wednesday 12-4 and Thursday 8-12. Term time only.
Additional information
Equality & Diversity: We are committed to equality of opportunity for all citizens and celebrate the diversity of all its residents.
Application closing date: 15/5/26 midday. Anticipated interview date: To be advised.
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