Contract Type:
Fixed-term - 6 months (with potential to become permanent)
Location:
Conwy, on-site
Overview
We are seeking a professional and proactive Receptionist/Facilities Coordinator to manage front-of-house operations and support the smooth day-to-day running of our site in Conwy. This role is pivotal in creating a welcoming environment for staff and visitors, while also ensuring the efficient coordination of facilities and administrative functions.
We are offering this position as a 6-month fixed-term contract, with the opportunity for extension or transition to a permanent role based on business needs and individual performance.
Key Responsibilities
Front of House
* Greet and manage all visitors in a professional and friendly manner.
* Act as the first point of contact for incoming calls, post, parcel deliveries, and warehouse collections.
* Liaise with on-site contractors and service providers.
* Hold and manage site keys during working hours (no out-of-hours cover required).
* Coordinate facilities-related tasks, including scheduling servicing, inspections, and repairs.
* Arrange and procure refreshments or catering for meetings and visitors as required.
Procurement Support
* Assist with purchasing activities across the business, including:
* Office supplies (e.g., stationery, kitchen, and cleaning products)
* IT equipment
* Laboratory and operational items
Administrative Support
* Monitor and respond to general email enquiries.
* Arrange outgoing post and courier services.
* Provide general administrative support to various departments as needed.
Health & Safety
* Conduct weekly fire alarm tests and maintain records.
* Perform routine safety checks (e.g., first aid kits, fire extinguishers, fire doors).
* Record monthly electricity and gas meter readings.
* Schedule and log maintenance, inspections, and repairs.
* Support contractors while on-site.
* Take roll call during fire evacuations and assist with emergency procedures.
Requirements
* Highly organised, methodical, and able to prioritise effectively in a busy environment.
* Strong attention to detail.
* Excellent communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
* Ability to provide a high standard of service to both internal and external stakeholders.
* Capable of using initiative to resolve issues independently and escalate when necessary.
* Able to manage multiple tasks efficiently and meet deadlines.
* Trusted to handle sensitive information appropriately.
Desired Skills And Experience
* Full UK driving licence.
* Certification or willingness to be trained in basic first aid or fire safety procedures.
* Previous experience in a receptionist, office coordinator, or facilities support role.
* Understanding of workplace safety standards and compliance.
PetroStrat Ltd is a Stratigraphic Consultancy that provides a comprehensive suite of integrated geological services predominantly to the Oil & Gas industry, as well as a suite of laboratory services to our clients.
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