My client, a well stablished and respected law firm based in South Yorkshire are seeking a career-focused Conveyancing Assistant to join their Sheffield office. The successful candidate will support fee earners within the conveyancing team, assisting with the day-to-day management of sale, purchase, remortgage, and transfer/assent files, while delivering a high standard of client care.
Key Responsibilities
* Handling incoming calls from estate agents and Independent Financial Advisers (IFAs)
* Dealing with general client and third-party updates by telephone and email
* Setting matters up for completion and assisting with exchanges and completions
* Managing the day-to-day running of sale files, remortgages, and transfers/assents, with appropriate supervision depending on experience and training
* Assisting fee earners with purchase files as required
* Taking client payments over the phone when required
* Processing incoming and outgoing monies via the case management system
* Taking new client enquiries and providing quotes by phone and online, as instructed
* Accurately recording sources of business and reasons for non-instruction
* Assisting with post-completion work as required
* Preparing correspondence and documents using visual files
* Administering team filing, including daily filing responsibilities
* Preparing outgoing mail and enclosures for despatch
* Arranging copying and document reproduction
* Providing guidance and support to junior and temporary assistants when required
* Attending to clients both in person and by telephone, delivering professional, efficient, and friendly service in line with the firm's client care standards
* Liaising with external contacts by telephone and providing a consistently high level of service
Skills and Experience Required
* At least 1 year experience in a legal assistant or similar role (conveyancing experience strongly preferred)
* Strong organisational and time-management skills
* Excellent communication skills, both written and verbal
* Confident telephone manner and ability to deal professionally with clients and third parties
* Ability to work effectively as part of a team and under supervision
* Good attention to detail and accuracy
* Experience using a case management system
* A proactive, professional, and client-focused approach
Salary will be from £24k dependent on experience level with the potential to develop with the firm in the long term within a strong and collaborative Conveyancing team.
If you are interested in the above Conveyancing Assistant role, please call Adam on 01133 979929 or forward your most recent CV to a.dellarmi@clayton-legal.co.uk.
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