Join to apply for the Administrative Assistant - Fuel Department role at Food City / KVAT Foods Inc.
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Join to apply for the Administrative Assistant - Fuel Department role at Food City / KVAT Foods Inc.
JOB SUMMARY: The Administrative Assistant works in the Corporate Fuel Department and oversees fuel deliveries for K-VA-T fuel stations and K-VA-T Distribution Center. This position is responsible for scheduling of fuel deliveries, handling customer calls and complaints, assisting in record requests for federal and state environmental compliance, handling of fuel related invoices and bills, communicating with fuel carriers, and data entry of fuel deliveries.
Essential Job Functions
* Provide general administrative support and office-related work associated with the Fuel Department.
* Acts as primary point of contact for fuel deliveries.
* Maintains schedules and provides oversight for fuel deliveries.
* Answer telephone and email inquiries in a prompt and courteous manner to provide excellent customer service, and direct to the appropriate person/department; provides resolution for customer inquiries and complaints regarding the fuel operations.
* Printing, sorting, filing, and reconciliation of fuel-related invoices and bills.
* Communicates with fuel carriers of any problems, expectations, and schedules.
* Responsible for data entry into the company's fuel software applications and systems.
* Assists with record requests for federal and state environmental compliance inspections.
* Responsible for attending on-site work during normal business hours, in the typical work week, as well as extra time as needed to fulfill job duties through regular attendance.
Additional Job Funtions
* Ensure all aspects of company policy and procedures regarding good business and department practices are followed.
* Understand and follow confidentiality policy regarding company information as well as personnel information.
* Utilize time management skills and prioritization to accomplish tasks through management team and associates.
* Verification, completion, and distribution of vital department reports, management reports, documents, and paperwork via written, verbal, or e-mail to the appropriate individuals as deemed by supervision and/or policy.
* Follow all safety and security measures and guidelines.
* Other duties, as assigned.
Job Qualifications
* High School Diploma/GED, preferred.
* Proficiency with all Microsoft Office Suite products including, but not limited to, Outlook, Word, and Excel.
* Must be able to maintain strict confidentiality.
* Ability to advise, ask for clarification when needed, and positively contribute to work-related issues/decisions regarding Fuel Procurement that arise daily, regarding but not limited to, K-VA-T retail stores.
* Ability to make decisions and work effectively and efficiently in a fast-paced environment with competing demands.
* Must be professional, organized, and dependable with ability to work in a team environment or as an individual.
* Ability to understand and follow verbal and/or written instructions, perform routine and repetitive tasks and have constant contact/interaction with various levels of individuals daily, including associates, outside vendors, and customers.
* Ability to attend on-site work during normal business hours, in the typical work week, as well as extra time as needed to fulfill job duties through regular attendance.
* Benefits of working for Food City:
401(k) with company match, Employee Stock Ownership Plan, Weekly Pay Checks with Direct Deposit, Company paid Life and Disability Insurance, Medical Plan with wellness benefits, Dental Plan, Paid Holidays, Paid Vacations, Associate Offers, and so much more!
About Food City
Food City is a privately held, family-owned company with a driving mission to "run the best store in town." Dedicated to giving back to the communities we serve, we encourage our associates to get involved with their local civic organizations. We consider our associates to be our greatest asset. Over 13% of the company is currently owned by our associates through our employee stock ownership plan, promoting tremendous pride in the services and products we provide. Whether your passion is baking, accounting, or trucking, Food City has a promising career opportunity for you. We offer flexible schedules to ensure our associates have ample time to spend with family and friends. If you're looking for a great career or the opportunity to try something different, consider becoming part of the Food City family.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Administrative and Support Services
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