About the role
Balfour Beatty has a new opportunity for a Site Administrator to join our Power T&D team in the Scotland at the following Argyle substation.
Location:
1. Crarae, Minard, Inveraray PH32 8YQ
What you'll be doing
2. Maintain project action log including proactive action updates
3. In conjunction with the relevant Project Manager and Site Staff keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12
4. Ordering plant and material from internal and external supplies arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
5. Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
6. Issue and maintain Site Start up Packs for Contracts
7. Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager
8. Checking that all vehicles are allocated to the correct contract on a weekly basis
9. Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
10. General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
Who we're looking for
11. Proven record of delivering a reliable administrative service with a fast-paced environment.
12. High levels of IT Literacy
13. Energetic, positive person with a wish to solve problems and comply with procedures.
14. Adaptable and able to respond to change.
15. Self-starter capable of meeting tight deadlines
16. Good communication skills verbal and written
17. Highly organised
18. Good forward thinker and planner
19. Car owner driver is imperative due to site office locations.
Why work for us
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
20. Competitive Salary
21. 37.5 hours Monday to Friday.
22. Company DC pension scheme up to 5% EEs & 7% ERs
23. 25 days holiday plus bank holidays
24. Broad range of learning opportunities, such as professional qualifications
25. Employee assistance programme
26. Up to 2 days volunteering per year