Administrative Assistant
* Job Type: Temporary (up to 9 weeks)
* Location: Rustington
* Working Hours: Monday to Friday, 9am-5pm
* Immediate start
We are seeking a competent and confident Administrative Assistant to support our Development team. This is a fast-paced role requiring efficient data entry, communication with contractors, scheduling fire tests for various properties including homes, offices, and schools, and managing vehicle-related tasks for a fleet of approximately 120 cars. The position is office-based and offers a dynamic work environment.
Day-to-day of the role:
1. Input data accurately and efficiently into our systems.
2. Communicate effectively with contractors to book fire safety tests and other maintenance checks for various properties.
3. Manage and organise vehicle taxes and oversee the maintenance of our fleet.
4. Perform a wide range of administrative tasks including filing, shredding, scanning, and handling office maintenance.
5. Deal with incoming and outgoing post, answer phone calls, and manage email communications.
6. Conduct audits and follow up on missing paperwork.
7. Track work orders through third-party contractors.
8. Ensure compliance with the Data Protection Act and maintain strict confidentiality in all aspects of work.
9. Support and maintain professional relationships with colleague...