One of the UK's leading national children’s charities are seeking an enthusiastic HR & Systems Officer to join their dedicated, experienced and growing team of professionals as they embark on a journey of expansion in Newcastle under Lyme. This is a fixed term contract for a period of 12 months.
This is a full-time role based in state-of-the-art facilities and there is an informal homeworking option available for up to 40% of the week, after passing probation, and subject to work and team requirements.
About the role
This is an exciting opportunity to work in a supportive and collaborative environment and will be a key role within the People Team, combining operational HR with ownership of HR systems and data.
The HR Systems Officer will be responsible for maintaining accurate people data, supporting the full employee lifecycle and leading the sourcing, implementation and embedding of a new HR Information System (HRIS). This will include managing the tender process, coordinating trials and testing, cleansing and migrating data, supporting system configuration and acting as the main point of contact throughout implementation and post-go-live.
You will also assist the wider team in providing maternity cover for the HR Administrator, ensuring continuity of HR operations and compliance with employment legislation, safeguarding requirements and internal policies.
HR Operations & Administration:
Manage HR administration across the full employee lifecycle, including starters, leavers, changes and contractual documentation
Prepare offer letters, contracts of employment and variation letters in line with legislation and charity policy
Conduct pre-employment checks including references, DBS and right to work checks, ensuring safer recruitment standards are met
Maintain accurate records for sickness absence, annual leave and other types of leave
Support disciplinary, grievance and capability processes by preparing documentation and maintaining records
Assist with payroll preparation, ensuring timely and accurate data submission
Support pension auto-enrolment processes and benefits administration
Maintain training, appraisal and compliance records, including DBS renewals
Act as a first point of contact for HR queries from managers and colleagues, providing clear and professional advice within remit
HR Systems (HRIS) & Data Management, with input from the wider team:
Lead the sourcing and selection of a new HR Information System
Supporting the development of requirements and specifications
Managing the tender process in line with charity procurement procedures
Coordinating supplier demonstrations and trials
Lead the HRIS implementation, including:
Data audit, cleansing and preparation for migration
System configuration, testing and user acceptance testing
Liaising with system suppliers and internal stakeholders
Manage the migration of HR data, ensuring accuracy, GDPR compliance and data integrity.
Develop and maintain HR reports and dashboards to support workforce planning, compliance and decision-making.
Produce system guidance and support materials and provide training to colleagues and managers as required
Act as system administrator post-implementation, embedding the HRIS into business-as-usual processes
Provide regular project updates and reports to the Leadership Team
Compliance, Safeguarding & Governance:
Ensure all activity complies with employment legislation, GDPR, safeguarding requirements and internal policies
Maintain confidentiality and security of sensitive personal and organisational data at all times
Support ISO, CQC and other audit requirements by maintaining accurate and accessible records
Promote equality, diversity and inclusion in all practices and interactions
About the rewards
As HR & Systems Officer you will work 37.5 hours per week, with an informal homeworking option available for up to 40% of the week, subject to work and team requirements. The Charity is an Equal Opportunities Employer, and the role offers a host of superb benefits including:
A salary of up to £34,000 per annum depending on qualifications and experience
27 days annual leave per annum exclusive of Bank Holidays (increasing with length of service)
Charity worker discounts
Recommend a friend scheme
Enhanced annual leave
Occupational sick pay after qualifying period
Award winning purpose-built facilities
Fully equipped kitchens
Indoor and outdoor breakout areas
Chill-out areas
Lockers and Showers
Sensory gardens
Flexible working patterns
Free on-site parking
Employee Assistance Programme
About you
To be successful for the role of HR & Systems Officer, you will have the following skills and attributes:
Essential Criteria:
GCSEs (or equivalent) in English and Maths
Demonstrable experience in an HR Officer, HR Assistant or similar role
Experience working with HRIS (off-the-shelf and/or bespoke systems) and managing HR data
Strong understanding of GDPR and data accuracy requirements
Excellent IT skills, including confidence working with databases and reporting tools and analytics
Highly organised with the ability to plan, prioritise and manage competing deadlines
Excellent written and verbal communication skills
High level of accuracy and attention to detail
A positive ‘can-do’ attitude with a flexible approach to work
Desirable Criteria:
CIPD qualification and professional membership
Experience of implementing or significantly upgrading an HRIS
Experience working in the charity or third sector
Knowledge of safer recruitment and DBS processes
Experience of working in ISO or CQC regulated environments
About the Charity
Our client is a national charity and a is a Disability Confident employer, who aims to change people’s lives, change the way society perceives and treats disabled and autistic people and change the way that charities operate, through the provision of child-centred practical and emotional services, passionate campaigning and demonstrating best practice. They believe in a world where disabled and autistic children have the choice, opportunity, dignity and understanding they deserve.
How to Apply
eRecruitSmart is advertising the role of HR & Systems Officer on behalf of the Hiring Company and to apply, you must reside in and have eligibility to work in the UK.
Please apply with your CV detailing full career and academic history of achievements with associated dates. A full application form will be required prior to interview to comply with Safer Recruitment Practices.
Thank you for your interest in this position